The Tom Toole Sales Group is searching for a diligent real estate administrative assistant to support our Operations Manager. You’ll be responsible for answering incoming calls, managing all paperwork in a timely manner, notifying clients of approaching deadlines, ensuring each deal goes through the proper channels, working with Top Producing agents on offers, and providing superb customer service. In addition, you’ll work with other staff members to assist with our mailing system, data entry and coordination of property management. Applicants should be flexible, extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!
- Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
- Notify transaction participants when a deadline is approaching
- Receive, handle and/or take messages for all incoming calls in the office. This includes monitoring voicemail.
- Assist Team Leader with sphere calls
- Work with Top Producing agents on preparation of offers
- Database entry and maintenance for CRM and Zillow
- Assist with mailing system
- Coordinate with all parties on property management/repairs
- High school diploma or equivalent required
- Excellent written and verbal communication skills
- Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
- Background in real estate is required for this position
- Flexible working schedule to accommodate clients on nights and weekends
The culture and dynamic at the Tom Toole Sales Group is built upon teamwork, service, integrity, professionalism and drive. What we know is that a team will always outperform an individual. Our goal is to make everyone on our team work to have great lives outside of real estate. We are dedicated to providing our customers with the perfect blend of expert experience, market knowledge and a client focused mentality.
WE ARE:
#1 RE/MAX Team in PA and DE 2018 and 2019
Top 50 RE/MAX Team in United States 2018 and 2019
Top 100 RE/MAX Team Globally 2018 and 2019
