Real Estate Admin Assistant
Premier Living Properties
St. Charles, IL US
Posted ago
Premier Living Properties

The Tamara OConnor Team is looking for a motivated Executive Assistant to support the #1 real estate team in St. Charles. You will be responsible for greeting and interacting with all clients and visitors that enter the office and ensure that they are accommodated and directed to the appropriate team member. You will also be responsible for maintaining a professional office and making sure that each client and visitor has a great first impression of us.

The ideal candidate is someone who can wear many hats, is a team player, and has extreme attention to detail. You must be able to thrive in fast-paced multitasking settings. We are looking for someone who isn’t afraid to learn and understand how The Team functions. Being able to balance solving all office problems while ensuring the CEO's needs are met is essential to this role.

This position will report directly to and assist Leadership. This is a full-time, in-house position. You will need to be in our St. Charles office from Monday to Friday.

Responsibilities

  • You will be responsible for greeting and interacting with all clients and visitors that enter the office and ensure that they are accommodated and directed to the appropriate team member
  • You will also be responsible for maintaining a professional office and making sure that each client and visitor has a great first impression of us
  • This position will report directly to and assist Leadership
  • Arrive at the office prior to the start of business for start-of-day setup and assist with clean up at the end of the day
  • Plan all events for The Team by creating the vision for the event, finding/booking venues, liaising with clients and suppliers, handling logistics, managing budgets and invoicing, and assisting in set up/clean up
  • Coordinating all team zoom meetings and taking attendance during these meetings
  • Accommodate all clients and visitors as they arrive at the office and notify the appropriate team member of their arrival
  • Creating an office budget and ensuring all employees follow it
  • Monitoring office supplies and ordering new stationary, furniture, appliances, and electronics as required
  • Receive all incoming calls to the office main line with speed and professionalism
  • Assist with closings by scheduling conference room meetings and organizing gifts
  • Work alongside the Marketing Manager to ensure Keri’s vision is met by completing marketing tasks as needed
  • Act as Team Lead's personal assistant by running errands as necessary, scheduling appointments, and coordinating travel arrangements
  • Other duties as assigned by leadership; this is not a comprehensive list of all responsibilities

Qualifications

  • The ideal candidate is someone who can wear many hats, is a team player, and has extreme attention to detail
  • You must be able to thrive in fast-paced multitasking settings
  • We are looking for someone who isn’t afraid to learn and understand how Team functions
  • Ability to multi-task is a high priority
  • Previous experience working as an Office Manager or Executive Assistant in a fast-paced environment
  • A professional, courteous attitude
  • Excellent time-management skills
  • Proficiency with word processing and Google Suite
  • Interest in the Real Estate industry

Compensation
$20 - $23 hourly
About Premier Living Properties

Premier Living provides an office rich with synergy and energy- that fosters a team spirit and provides a supportive work environment allowing agents to enjoy their job and achieve unparalleled levels of success.   We removed the stumbling blocks and barriers that all salespeople face in larger companies/franchises with rigid compliances. Broker/Owners Tamara O'Connor and Amanda O'Connor are two of the nation's top agents with annual sales of over 30 million. Tamara has forged a distinctive reputation in the industry for action, excellence and integrity. All systems at Premier Living are designed with regard to the agent's best interests and productivity. They combine the best in technology and a wonderful fundamental belief in the basics. Premier Living's agents possess passion, drive and a willingness to succeed and surpass client's expectations- truly the best agents in the business!

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