Real Estate Admin Assistant
The Jim Bottrell Real Estate Team
Riverside, CA US
Posted ago
The Jim Bottrell Real Estate Team

Seeking a part-time assistant to assist one of our top producing agents with all tasks related to:

  • Client showings
  • Client follow up calls and CRM management
  • Transaction assistance from the beginning of escrow to the end of escrow

Potential for this position to become full-time in the future, so we are looking for someone dedicated, hands-on and trustworthy.

The work will be mostly remote (working from your home fielding phone calls and conducting client follow-up via calls, emails, and paperwork) with occasional traveling for showings, as needed.

Our top producer runs his business across San Diego, Riverside, and Orange Counties so when driving is involved, you need reliable transportation.

The pay is salary and has the opportunity to earn bonuses per transaction.


  • Set up automated MLS searches for potential buyers and directly send them properties that match their criteria, in order to coordinate showings
  • Assist agent with the coordination and preparation of showings. Assistant will request showing appointment, generate and deliver completed PEAD forms and/or other forms requested by the listing agent. Assistant will build showing packages for each home shown. The Assistant will confirm the meeting time and place with the buyer
  • Assistant to provide feedback to the agent on how each showing went once the last home is showing
  • Assist agent in drafting offers for submission. The Assistant shall be provided an offer template to be used for all offers
  • The Assistant may be asked to attend the buyer's home inspection and complete an agent visual inspection disclosure (AVID) on behalf of the agent
  • The Assistant may be asked to attend the buyer's closing ceremony and obtain the buyer's photo in front of their home
  • Prepare the listing package before the appointment
  • Coordinate and confirm photos/for sale sign
  • Coordinate completion of Listing Info Sheet by seller
  • The Assistant may be asked to break down offers received. Assistant will be provided with "offer breakdown" template
  • Other tasks as assigned

  • Must have a valid Real Estate License
  • Either already has or is working towards real estate license
  • Previous experience in the real estate industry
  • Has knowledge of Microsoft Office and customer relationship management software
  • Excellent written and verbal communication skills
  • Available evenings and weekends
$24,000 - $60,000 yearly
About The Jim Bottrell Real Estate Team

The Jim Bottrell Team is within the Top 1% of Realtors in the United States (in closed transactions). The Jim Bottrell Team helped over 300 families buy or sell a home in 2021. Jim has earned the Five Star Award for Top Real Estate Agents offering premier customer service for the last 8 years in a row, as featured in San Diego Magazine.

We bring a lot more to the table than your typical Real Estate Agents. As Jim’s father, a former Major in the United States Marine Corps, told us, “When you have the experience that you have, it pretty much means that Real Estate is what you are going to do in life.” In Real Estate, just like in the Marine Corps, integrity, leadership, discipline, and a very strong work ethic are critical for obvious reasons. You need somebody you can trust, somebody that will lead you through the process, and somebody that will work hard and smart for you. You can accept no substitutions.

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