Property Manager
Ohio Cash Buyers
Springboro, OH US
Posted ago
Ohio Cash Buyers

Super long job post here... can you make it through? I even bored myself to death. LOL

Our company is now hiring a full time Experienced Property Manager for Single Family and Multi-Family homes! You will work under our Company Owner, Licensed RE Broker, and Licensed RE Agents.

We are a RE Investment and Turnkey Rental Company that sells local Ohio rental property to clients in all different states and countries and then manages the property for them.

We are coming up on a HUGE growth phase in the next 90-120 days as we onboard many new clients and sales channels, and thus, we're hiring for a new lead Property Manager. We have about 120 properties and growing! You'll be solely responsible for not only managing the existing growing book of business, but also for all new incoming inventory. Leasing, management, accounting, ledgers, client and customer service contact, liaising with our team, the client, the full time handymen for repairs, etc.

As we grow, you will have an admin placed underneath you to help assist with duties. For now, one of our other current full time admins will be available to help you part time depending on need. We also employ the services of 2 full time Virtual Admins (VAs) who can make outbound and receive incoming phone calls, fill out work orders, email handymen for maintenance needs, and many other tasks.

This is a FULL TIME, 45-50+ hour per week position and is NOT a 9-5 job. M-F is a definite, and some showings will need to take place on weekends to get units leased! We have a "whatever it takes" attitude as a team, while respecting our own work/life balance, family time, etc. We are only looking for folks who fit into our drama free, family oriented atmosphere and thrive by working with a strong team where EVERYONE has each other's backs 100%.

This is a position for someone looking to build a long term career with a salary that grows along with it. Normal hours are 9a-6p. If you have other obligations, duties, etc that will require you to be home at 5 or every day, this is NOT the job for you.

We are looking for the RIGHT fit. We are a very tight group and we treat each other like family. We have crazy days, fun days, challenging days, stressful days sometimes, etc.... but we have a great time because we're ONE team with one focus. We grow together and succeed together. That's the benefit of a small office environment like we have. We only have 10 folks in one building including our agents and brokers, so there's no room for drama, hassles, gossip, etc.

We are 100% transparent, authentic, honest, and full of integrity. We require the same from everyone else we work with. We hire people based on character and those who fit our environment and want to join a crazy team like ours. I may be the owner, but I roll up my sleeves and do a ton of random things with the rest of the team. That's who we are :)

So what are we looking for, what are the responsibilities, perks, negatives, etc?

Our office is small and informal. Very comfortable and easy to fit in. We wear whatever we want whenever we want. I normally wear jeans and a t-shirt. Others wear athletic gear. Whatever you like, wear it. Our office rehab manager Tony occasionally wears camo shirts like a redneck. We forgive him for it and love him anyway.

We offer paid holidays, paid vacation, as well as 3 annual paid personal and sick days. These will be discussed at interview or upon hiring offer, but some kick in after 6 months. We offer 1 week paid vacation at 1yr, but for awesome people we often bend rules. If we work a late night, we will often make it up somewhere (long lunch, come in late one day, off early on a Friday, etc). We do our best.


What do we need in someone we hire?

  • All the standard stuff. Email, fax, Docusign, FB for team chat, etc. Must know MS Office. Word, Excel. Type 45WPM+. Will train on Podio and other CRM software.
  • Must know a property management software and be able to train on ours quickly. We have used Buildium, They are all easy to learn as long as you have good experience in one. You'll need that for sure. Yardi, Appfolio, RentManager, they are all similar enough to learn.
  • Previous experience as a property manager for single family homes is REQUIRED unless you can somehow convince me you can get all the intricacies within, say, 11 minutes :). It's a LOT more driving between homes and different practices than someone who has only managed a commercial apartment complex.
  • About that driving thing, plan on 150+ miles per week minimum, often much more. We have a company car you'll use so you'll need a reasonably decent driving record to add to our insurance.
  • Excellent customer service skills. You'll need to be able to talk to a late paying tenant as well as a client worth $50MM with equal poise and authority. Every job within our company is sales in some aspect. Selling the client on the great job we do so they buy more properties. Selling the tenant on why they should rent from us and how we take better care of our properties, etc. Every job involves some aspect of "sales" which simply means very good verbal and written communication.
  • For myself (who isn't a PM) and for our actual PM now, all properties are leased within 3-7 days of posting typically with at least 3-5 backup/overflow candidates. You not only need to understand this speed and work at this frequency, but need to know how to shuffle the overflow to other listings. If it takes 14 days to lease ANY home of ours, you've failed somewhere in the process. The pics, the description, the info, the marketing, the rent price you set......something. You'll use our CRM syndication tool to post to Houzz, Trulia, Zillow, and many others. Then you'll manually post to Craigslist and Section 8. Between those 15 resources, every property leases up very very quickly as long as you're doing a great job with pics and description, follow ups, calls, emails, showings, etc.
  • You'll need to know how to use incentives and have the authority to do so, how to make things happen with tenants when showing them (getting them to lease), and how to keep them happy once they are there. We have someone on our team do 2x monthly drive by property inspections to see how they are maintaining the home so you'll always know what's happening with the property. We provide these to clients every month as well so they know. They are in GA, FL, CA, and all throughout the world..... this helps keep their mind at ease.
  • You'll need to know how to send work orders to crews, follow up, pay invoices due, keep ledgers for client expenses, collect past due balances, post eviction notices, liaise with our eviction attorney, screen tenants with our software, get VERY good at avoiding tire kickers or time wasters on the phone so you don't waste 2 hours driving to site for a showing for nothing.
  • Must be all the normal stuff: detailed, highly organized, focused, have the ability to build rapport, punctual, stable, very few missed days of work in past, and not be a job hopper. We're crazy people at a crazy awesome job that will only grow and grow across the months/years. If you've had 11 jobs in 11 years, this one won't be for you. We're definitely more insane than your last employer, so this one won't be any easier for you. This is only a fit for someone who wants rewarded long term for kicking MAJOR butt and growing with our team, our core vision, and our company philosophy!

As I said above, we're looking for good people who want to join our team and be with us for a very long time. Being a small team, it's not hard to grow and increase your pay with a proven track record of learning, leasing, and creating efficient operations within your department. As this continues to grow, you'll be in charge of additional assistants as we add them on. There is a ton of room for advancement and growth within our company!

Salary starts at $45,000 - $50,000, plus bonuses. You should easily make $55,000 - $60,000 with bonuses. Point blank, if you don't by year 2, you've failed, we've failed, everyone's failed. Year 1 may start out slow, but will quickly ramp up based on your skills improving and learning how we operate!. I don't make promises as it's all up to YOU, but I can tell you what is doable and what we expect you to do for sure. The same way we offer rental RE to build wealth for our clients, we also offer to our employees and partners!

You really need to live within 20 miles of Middletown, OH. Many of our properties are Dayton and Cinci and if you live all the way deep down in Cinci and we have a rush showing in north Dayton, there's no time. So you need to live within 15-20 miles or closer of Middletown, OH.

There are other requirements of course, but they all have to do with showing, marketing, leasing, and representing our properties and getting the leased. Then managing the software to pay owners their money each month. That's as simple as I can spell it out.

I am very tired of typing this super long post, so upload a resume. If you're not scared off by now, then you MAY just be who we're looking for!

  • Enjoys meeting people and takes pride in providing excellent customer service
  • Exquisite presentation and negotiation skills
  • Customer service or real estate sales background preferred
  • Some weekend and evening hours required
  • Ability to use computer programs such as Microsoft Office
$55,000+ per year
About Ohio Cash Buyers

We are an investment company that buys and sells homes, properties, apartments and more. We've been in business for 15 years and we're growing daily. We only buy quality homes in quality areas.

Our office is small and informal. We're a team of 17 and growing daily! We wear whatever we want, whenever we want. Sometimes, we will dress up a bit for a client, but that's a very rare thing. Anytime you meet a client you will be professionally dressed. We take pride in our unique culture!

There are no office politics or drama allowed. No time for hierarchy issues, no time for anything other than supporting each other as a TEAM, and working to achieve the mutual goal of making SUCCESS happen daily.

Our core values are all about achieving today, helping our team, helping our clients, and being honest and full of integrity in all things we do.

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