Professional Law Firm Administrator
The Miller Law Group
New Rochelle, NY US
Posted ago
The Miller Law Group

We are a dynamic, progressive boutique law firm looking for a Professional Legal Administrator to work directly with the Law Firm Principal/Owner to oversee everything except the practice of law. This includes not only strategic planning, project management, and critical administrative and financial oversight, but is also a key leadership role in shaping and sustaining firm culture.

Please note, If you're interested in applying to this position, please FOLLOW THE INSTRUCTIONS AT THE END OF THIS POSTING.

We need a Law Firm Administrator who is a PRO at workflow and project management, who deeply understands employee engagement, who is metrics-driven and KPI-obsessed, and who will be invested in making important contributions to the success of the Firm.

About the position

We’re an established family law firm with offices in Manhattan and Westchester. We need a full-blown bona fide Professional Legal Administrator who has experience running an office and building a successful business. We are not looking for an Office Manager or an Administrative Assistant. Please do NOT apply if your only prior experience is as an Executive Assistant, Administrative Assistant, or Office Manager. Please DO apply if you have genuine experience running a law firm with at least 8 attorneys.

Our mission is to change how people divorce and help them divorce with dignity, particularly focusing on developing good parenting plans so that children can still have two good parents following a divorce. We work hard to provide value to clients above and beyond providing exemplary legal and mediation services.

The position encompasses a wide range of activities with involvement in all phases of administration, personnel, finances, facilities, and business systems. We need someone with the experience and maturity to work closely with the Owner and key staff on strategy, policy, problem-solving, and decision-making. This position will be responsible for planning, organizing, directing, and controlling the day-to-day operations of the Firm, and for directing the implementation of Firm policies and procedures to better serve our clients and our team

We are building a firm where systems run the business, and people run the systems. This position is responsible for improving both our people and our systems.

Our firm has been very successful, and we have grown rapidly up until now without the guidance of a professional administrator. We are proud of the firm we’ve built; We’ve done a lot of good, and we’ve gotten a lot of stuff right! But there is a lot of room for improvement and expertise. This is the first time we will be bringing in someone from the outside to help us manage and grow our firm. The right person for this position is someone we can develop trust in and who will trust in us. The right person for this position will be able to “manage up” to help us help you get your job done and also be willing to do what needs to be done at times.

This is an executive-level position with an executive compensation plan that includes a salary and incentives driven by performance towards KPIs.

We do good work and take great satisfaction in helping people divorce with dignity. We want to be profitable as well. We want to have a good life and we want to pursue our hopes and dreams and help you pursue yours. We also care about our work team and we are very dedicated to maintaining a positive and upbeat work environment. If this sounds like a law firm you want to work at and a job you can do, we very much look forward to talking with you soon.

Compensation is a combination of base and incentive pay.

Our firm is a great place to work. We work collaboratively and have a great sense of teamwork, mutual support, and community.

TO APPLY, Please follow Instructions: Complete your application and assessment. and attach a PDF of your resume’ and a cover letter. The cover letter should tell us why you would be great for this job and your salary expectations. The subject line of the email should say: “Administrator rotartsinimda If steps are not followed correctly your application will not be considered. (Yes, we are serious about this. Following instructions is pretty important for a Firm Administrator who is supposed to help us streamline our operations and make sure everyone follows the rules.) Local candidates only at this time.

Responsibilities

You must be able to show evidence of your prior success with:

  • Playing a role in the management of teams of 15+ people and budgets of $5,000,000 or more
  • Systems management and process refinement to ensure matters are handled appropriately so that client needs are met, legal ethical requirements are met, and clients receive excellent service
  • Employee engagement and leadership, supervision, and termination
  • Measuring what matters and using common financial reports to make business decisions (budget variance, PL, cashflow forecast)
  • Managing vendors such as bookkeepers, accountants, marketing, and technology services
  • We care about skills and experience. We care just as much about your behaviors, habits, and attitudes…the right person for this role must:
  • Lead change - drive it and thrive in it
  • Talk more about the solution than the problem
  • Never hesitate to praise when deserved and correct when needed
  • Have thick skin and high empathy (high-level of emotional intelligence)
  • Have keen problem-solving and conflict resolution skills (not conflict avoidance skills)
  • Familiarity with OKRs is a plus
  • Creating and implementingtraining and on-boarding systems for new hires
  • Excellent organizational, time management, and problem-solving abilities
  • Successfully facilitating the day-to-day operations of the law firm
  • Day to day accounting management

Qualifications

  • Ideal applicants will have the Knowledge, Skills, and Abilities recommended by the Association of Legal Administrators
  • Prior experience in a law firm is required
  • HR experience is helpful
  • Knowledge of our areas of practice (Family Law and Estate Planning) will be helpful but not essential
  • In all cases, you need to commit to getting yourself up to speed quickly because you will be expected to make sure cases and clients are getting the attention they need and that the staff is following the rules
  • Have an energetic and enthusiastic personality
  • Possess a great attitude and are focused on team success
  • Be able to multi-task and work under pressure successfully
  • Be able to work in-house or with outsourced experts to purchase, lease and maintain computers, programs, servers, off-site backups, cell phones and all other equipment required for the efficient operation of the firm
  • Have ease and familiarity with technology and software

Compensation
$80,000+
About The Miller Law Group

We are a family law firm on a mission to change how people divorce and help them divorce with dignity. The firm was founded in 1998 and we are not built like a traditional family law practice. Our legal team respects the parties involved in a family law matter and strives to alleviate stress and agony rather than fan the flames of discord. We are dedicated to putting the needs of children first. Our lawyers use tools such as Collaborative Law and mediation to empower our clients as we work towards solutions. We have offices in NYC, New Rochelle, and Mount Kisco NY but this position is in New Rochelle.

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