Personal Assistant - Marketing Admin
Ohio Cash Buyers
Springboro, OH US
Posted ago
Ohio Cash Buyers

Are you an experienced, compassionate, super tech-savvy Assistant looking for a career with a company and a boss that will treat you like family? Well...you've found it! I am looking for a Marketing Admin and Personal Assistant Extraordinaire to work with at our growing Real Estate Investment company.

You will work every day with me and my other Personal Assistant on dozens of vitally important tasks. You (along with my current PA) will be my number one person for information, organization, managing my schedule and calendar, managing marketing and data tasks, marketing scheduling and fulfillment, working with our vendors and partners, scheduling and ordering items, negotiating with an entire host of suppliers and vendors, etc. You'll be in charge of ALL marketing, all tracking, ordering mail, processing returned mail, keeping signs stocked, tracking, operating our CRMs and marketing system, making phone calls, and a host of other things.

You’ll need to be very good at office, clerical, systems, software, and ensure that all marketing goes out like clockwork! I'm extremely fast-paced and have a major case of ADHD (really, not just saying that) so it's your job to keep me on track, on task, and take over all of the extra overflow tasks so I can focus on my top 5 core competencies that must be done for our business to run properly. If you prove that I can rely on you because you are sharp, punctual, detailed, and get the personal side/touch needed here, you will make yourself invaluable to me/our team and you’ll have a very long career with tons of room for advancement, bonuses, and other perks!

I have to be able to delegate super important stuff to you and trust that you'll get it done perfectly and find awesome ways to speed it up, streamline it, and turn it into a system and a process that others on the team will follow.

I am seeking an organized, drama free-assistant that can help streamline processes here. On a normal day (which changes all the time) you'll find yourself split 50% on marketing and tracking tasks, and 50% on personal assistant tasks. Don't worry, you don't need to be an expert marketing specialist that knows coding or advanced SEO/PPC. You simply need to be tech-savvy enough to perform the functions we need and track it all with excellent focus. You will need to “learn the lingo” so to speak, as you’ll be working with our SEO, PPC, Mail house, and other vendors and you need to ensure they’re doing an excellent job for us. 

Beyond just the happy side, you have to understand I'm a super private person and you must treat information like a VAULT. Helping me keep up with all of that is your number one job! But privacy and company secrecy are paramount. Even others on the team will not be privy to some things shared with you. I have to trust you with BIG things, like being thorough and detailed enough to buy a 6-figure car from Miami including a pre-purchase inspection, finding a dealer to handle the transaction, wiring info, shipping, etc. You have to make me feel 100% comfortable with your ability to find the RIGHT person I can wire $174K to for a car. Got it?

We need a stable, honest, and genuine individual that is smart, tenacious, and always does the right thing. We seek someone who will make sound decisions based on the needs of and care for the business. Someone who wants to make things right the first time, not because it is expected from them and is in their job responsibilities, but because it is who they are as a person. How you do anything is how you do everything. We do not believe in cuttings corners to save a buck here. Our reputation comes first. You have to be persistent with everything you do. If you are assigned a task, of any variety, it is 100% your job to stay on it through to completion and navigate any problems along the way.

Consistent follow-up is the name of the game. You have to ask questions and you have to be willing to find answers on your own as well. We do not hold your hand through everything, but we will certainly offer advice and solutions when needed. We are very open and honest and will tell you up front that we lack a ton of organizational structure, but that is how the Real Estate Investment industry operates. It is chaotic and you have to thrive in that kind of twisting and changing environment. That just means you have to be very organized in order to keep up with your workload and you have to be willing to push and challenge yourself!

I am only looking for someone who has the right heart and spirit; meaning...there are dozens of things that are important to me that simply don't ever get done the way I want them because we're too busy. Thank you cards to clients and friends or special gifts that have meaning sent at the right time to that client who is sick. We do birthday parties for our co-workers and often rent out the VIP suite for bowling parties, but I want to kick these up a notch. Our team is my number one priority and the only reason I love what I do so much. After all, out of the 13 people here, half of them are best friends and family members and we quickly adopted the other half!

Being a small growing company, we all wear multiple hats. We all pitch in where needed to help each other. If you're not that kind of person and if you don't fit our culture and core values you simply won't fit in here and you won't last long!

What's the atmosphere like?
How about...a roller coaster between quiet and insanity! Maybe that's it. It is fast-paced, you are going on 30% of the information and need to use context clues, intuition, and intelligence to figure things out, all the while the entire team is cheering you on and wanting to see you succeed. This small-business-like atmosphere is what makes us so great, and we are looking to keep it that way! So, if you are not up for pitching in where it is needed to benefit the team, then do not apply here. We are only seeking those who want a long term stable career, advancement opportunities, and someone that can prove themselves and grow with our team throughout the years. We can help and coach and train, but we can't teach hustle, common sense drive, striving to be better, etc. We can be patient with learning curves, but the things we are looking for cannot be taught!

$40,000-45,000 Base Starting Salary annually. First raise review at 90 days, plus benefits including PTO, Sick days, Health Insurance, and 401K match after a qualifying period, bonuses, etc! With bonuses, a quality candidate will hit $60-65K easily in year one and progress from there.

PLEASE be sure to include a COVER LETTER in order for your application to be considered!

Responsibilities

  • You'll be in charge of ALL marketing, all tracking, ordering mail, processing returned mail, keeping signs stocked, tracking, operating our REISIFT marketing system, making phone calls so very good at the office, clerical, systems, and software.
  • Very tech-inclined and able to work with our vendors and suppliers. You will need to be savvy enough to hire freelancers and others to create marketing, databases, scripts, and other things on Upwork and control their productivity and manage the results to ensure we get what we want to help our business operate more efficiently.  
  • Need to be a "less is more" worker... meaning anything you see that we do repeatedly, you need to find a way to automate or delegate a solution that has the least possible cost so that we all have time to work on our highest priorities and not get bogged down by minutiae. 
  • Able to mentally handle large volumes of data and classify, manipulate within Excel or Google Sheets, and track. Able to get on the phone and call specific targets for information and achieve the result (which often means being persuasive!)
  • You understand that the job doesn't end when the clock strikes 6 pm. Meaning I'm ADHD and disorganized! There will certainly be times I need a question, ping on FB for a quick solution, etc. I won't abuse that, but the right person will have a home life that makes that okay. During the first months, there will be a ton to learn and a ton to do, which will involve you taking some work home with you to get it done. We ALL do it when needed and we all pitch in!
  • Must LOVE organization to keep our systems organized. Everything has a place, and you always know where that place is because...I don't. Ever. Not my job!
  • Understand secrecy and privacy.  You must be a VAULT with information and respect and maintain that privacy and always be my eyes and ears.
  • Above all else - I'm looking for someone I LIKE, enjoy working with, and can get along well with. If you're not looking for that camaraderie and fun work-life atmosphere, please do not apply. If you're looking for more than a job and a paycheck and wanting to join a long-term career in a family fun environment please apply.
  • Part of being in this role and at this level of trust means you're doing something SUPER important in our business. If you're not ultra-reliable and rarely miss work, you won't be a fit. Your job here will have a HUGE direct impact on our bottom line and to me, that means supporting our team members and their families so they can make more and more money.  
  • If you're a team-first person, this is for you. We're all about the team here and the culture and fun are equally or more important to me than making huge profits! It's the entire reason I'm in business after retiring in 2015, getting bored, and wanting to come back and serve others and have FUN with a team that makes it feel like it doesn't really work. 
  • Must be great at working alone and also side by side with me. Must represent me very well on the phone and in all email, text, phone, and written communications. One client is worth $110MM....you must know how to speak to him the same way you'll speak to the client worth $250.
  • I often fly a million miles a minute and make quick decisions. It's what leads to success. Sometimes I need someone I trust to talk through a problem or idea and I need solid, sound, well thought out feedback and advice
  • Must understand that everything in our office is SALES. Every role, in some way! If you're in actual sales, you're negotiating prices on homes. If you're our transaction coordinator, you're seeking to maximize the sales price of a home while saving money on fees with our title company. If you're in our marketing department, you're negotiating in bulk on our direct mail and other marketing channels. If you're in the rehab department, you're negotiating with contractors, material suppliers, etc. So if you hate to haggle and it makes you uncomfortable in ANY way, this may not be a good fit.
  • I've said it a few times, so I'll say it again. You have to be a tech-inclined individual. Google Workplace, Excel, Word, Access, Dropbox, CRMs, manipulating and pulling data from resources we provide, scheduling and tracking via calendars, downloading and resizing docs and pics, managing the CRM and sharing permissions with me, and several different pieces of tech I'll show you and train you on.
  • Your number one thing here is keeping me on my highest and best use. Everyone at our office can do the dishes, only I can create the marketing or launch the branding that will add another 6 figure monthly revenue stream so I have to be focused.


Qualifications

  • Experience using Microsoft Office
  • Excellent communication skills, time management skills, interpersonal skills, and organizational skills
  • At least 2+ years of experience as an executive assistant, or experience performing supportive duties
  • Possess a high school diploma, G.E.D. or equivalent
  • Experience handling confidential information and adhering to strict deadlines
  • Heavy tech experience, tons of different programs, and modalities.
  • Real Estate, Mortgage, Construction, or Title Experience is always helpful, but not required.
  • Marketing and Sales experience is super helpful, but not required.
  • 2+ yrs Personal, Executive, or Marketing Assistant experience is needed.
  • Able to keep up with me! Seriously. This is no easy feat. I'm fast-paced and since I learn everything quickly without much effort....you have to be sharp, intelligent, witty, and fun. I am always happy to help, but you're here to help me have more time so I can't be spending too much time showing you very basic stuff. I'll expect you to be well above the basics, and anything else specialized to learn, there will be resources for it, other employees, myself for specific things, or...Youtube University. Youtube and Google are often your friends and you must be great at learning from both.
  • The less of the marketing, administrative, and real estate experience you have above....the more you'll need to be willing to learn it after hours, nights and weekends, etc as it's basic to the functioning role of the job DAY ONE, so it's not a "learn on the clock" thing....you've got to get up to speed fast! If you're not committed to this, then you won't be the right fit here. I'm writing this ad at 630pm on a Saturday evening and our office is closed every weekend so....we do what's important when needed and GET IT DONE.

I could ramble on forever but it's time to end this super long job ad. We offer a ton of perks such as:

  • Bonuses raise rewards, and a ton of small thank you's in various forms.
  • Paid sick days
  • Paid vacation
  • Paid holidays
  • Health Insurance
  • Birthday parties, team lunches, and a ton of fun!
  • Base salary is $40,000 - $45,000 DOE. Exceptional work can also bonus. If you're very good, you should be super happy with your pay here!

There is a ton of room for growth. You will either be perfect here or you will stick out like a sore thumb. If you are that perfect fit, I can promise you will love your career here more than anywhere else you have been and will be well rewarded for it. The salary is the salary, but we offer many other perks, bonuses, raises, etc, for awesome people that make our lives better! The normal hours here are 9:00 am-6:00 pm (with 1-hour lunch), but that is not concrete! What I mean is, no one here is a clock watcher, and no one leaves until the job is done. If you expect to get out of here every night by 6:00 pm to be home, then this, again, will not work for you. As I stated before, the Real Estate Industry is consistently changing and it never sleeps. You have to be willing to put in those extra hours, but the opportunity, growth, and family-like atmosphere you get in return is worth IT. I could keep rambling and go into a dozen more things about us, this role, your future, and how amazing it will be, etc...Instead, If this all sounds like you, then why I should choose you over the 150+ applicants that we will receive. Why will you be the perfect fit, and why will you succeed here! Be as creative and thorough as you can as we use this as the first line of defense to avoid wasting time. As the ad says above, we are too busy for that.

I truly look forward to hearing from you, and I hope we get to work together

Compensation
$40,000 - $45,000 yearly
About Ohio Cash Buyers

Ohio Cash Buyers, LLC is a rapidly growing real estate problem-solving firm. Our vision is to be the market-leading real estate investing and distressed-asset acquisition team by building a culture that provides sustainable, rewarding, and profitable long-term careers. Our purpose is to improve lives, be the absolute best at what we do, help our clients out of tough situations, and to LOVE what we do every day and do it in a friends and family atmosphere where everyone is looking out for and helping each other.

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