Personal Assistant
KW Toronto
Toronto, ON CA
Posted ago
KW Toronto

KW Toronto

Looking for a strong team player to help grow a quickly expanding company. The ideal candidate is results-oriented, and loves taking reigns, thrives in helping others, and is able to work in a fast-paced, solution-focused environment. Working with our management team, this position is vital to the development and implementation of organizational strategies, policies, and practices.

This role is full-time and is sometimes called upon to work later and/or on weekends based of the needs of the role and team. 

Responsibilities
  • Manage all systems for sellers, buyers, lead generation, database management, information management, marketing, schedule and back-office support
  • Oversee all Marketing
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, ensuring the collection of commissions, maintaining the budget and generating financial reports
  • All administrative tasks
  • Prepare and bind CMA’s as needed and market reviews
  • Dealing with all Tenants and inquiries
  • Problem solving
  • Managing diaries and organizing meetings and appointments, often controlling access to the CEO
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Develop a schedule for project completion that effectively allocates the resources to the activities daily
  • Acting as a first point of contact: dealing with correspondence, emails and phone calls
  • Managing diaries and organizing meetings and appointments, often controlling access to the CEO
  • Booking and arranging travel, transport and accommodation
  • Organizing events and conferences
  • Reminding the CEO of important tasks and deadlines
  • Typing, compiling and preparing reports, presentations and correspondence
  • Managing databases and filing systems
  • Implementing and maintaining procedures/administrative systems
  • Liaising with staff, suppliers and clients
  • Collating and filing expenses
  • Act as back-up for the other position when required.
Qualifications

Key Knowledge/Skills:

  • Discretion and trustworthiness/confidentiality: you will often be a part of confidential information
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Solid leadership capabilities
  • Flexibility and adaptability
  • Bookkeeping skills
  • A sense of urgency
  • The ability to be proactive and take the initiative
  • Ability to multitask and prioritize daily workload
  • Tact and diplomacy
  • Client-centric attitude
  • 3 – 5 years experience in similar roles
  • Computer Skills
  • Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit.
  • Completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research
  • A knowledge of standard software packages and the ability to learn company-specific software if required
  • Proficient at a high level on Toronto MLS, Webforms, Brokerbay, MLS.ca, Quickbooks, Microsoft Word, Top Producer, Excel, Outlook, general website servicing, and general anti-virus servicing
About KW Toronto

In 2005 I reached the goal of becoming a Sales Representative, gaining my license in that year, but I couldn’t stop there! My love for this business, for people, and the desire to help everyone find their spot in a community that they can call home, was the fire that just kept burning. By 2007 I became a licensed Broker.

I am constantly trying to make the current year the “best year yet!” and that has not changed. Our mission is to deliver excellent customer service and 100% satisfaction to each and every one of our clients in their Real Estate endeavors.

My vision is to continually grow as a company, team, and community and also personally so that we can unite the businesses of Toronto – making a difference and having a lasting and positive impact on everyone we come in contact with.

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