Personal Assistant
The Rivas Team
Tolleson, AZ US
Posted ago
The Rivas Team

Please don't forget to finish the DISC test or your application will not be considered!

As an Executive Assistant, you will quickly become everyone’s go-to. That means keeping an organized office and file system, as well as checklists, and follow-through. (We're building systems from the ground, up—that’s why we need you.)

On any given day or week, you might:

  • Implement and manage systems and procedures to ensure a smooth and efficient office and workflow
  • Handle all database management and help scale operations as the business grows
  • Provide an executive level of administrative support. This may include but is not limited, to phone and email management, calendar organization, task management, and keeping the Agents committed to key tasks
  • Play an active role in every stage of transactions such as handling transaction paperwork and providing white-glove, concierge-like service to clients
  • Schedule and prepare the Agent for listing appointments, oversee listing coordination and scheduling providers, vendors, and inspections
  • Assist with marketing campaigns and initiatives on behalf of the Agent such as printing brochures, scheduling photographers, and social media management
  • Serve as a secondary contact person for clients, and you will make clients the priority at every step in the process

What we will provide for you:

  • We're all about growth. We want to support you in your goals and ambitions beyond just a "job."
  • Dedicated monthly calls with a leading national real estate administrative trainer
  • Membership to a community of executive assistants for sharing ideas and best practices, support, and more

We like to focus on the positives, however, this role might not be a good fit for you if you...

  • Are looking for a stepping stone into sales
  • Are most comfortable with the bureaucracy and structure (i.e. rules) of a large company
  • Think of an Executive Assistant as merely a 9-5 administrative role, rather than a core member of the team who is always looking for ways to improve the business

The nitty-gritty:

  • Compensation: $560 weekly/ Salary
  • Contract role with a 90-day probationary period—we want to make sure you're a good fit for us and we're a good fit for you. After 90 days, we will transition to a 1-year salaried contract position
  • Expect some weekend work
  • Work from home option from time to time, but will be required to be at the office

Job Types: Full-time, Contract

Responsibilities

Essential JOB DUTIES and RESPONSIBILITIES
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential job functions of the position.

On any given day or week, you might:

  • Implement and manage systems and procedures to ensure a smooth and efficient office and workflow
  • Handle all database management and help scale operations as the business grows
  • Provide an executive level of administrative support. This may include but is not limited, to phone and email management, calendar organization, task management, and keeping the Agents committed to key tasks
  • Play an active role in every stage of transactions such as handling transaction paperwork and providing white-glove, concierge-like service to clients
  • Schedule and prepare the Agent for listing appointments, oversee listing coordination and scheduling providers, vendors, and inspections
  • Assist with marketing campaigns and initiatives on behalf of the Agent such as printing brochures, scheduling photographers, and social media management
  • Serve as a secondary contact person for clients, and you will make clients the priority at every step in the process

Qualifications

Desired traits:

  • SPEAKS ENGLISH AND SPANISH
  • Highly motivated, eager to take the reins, and manage up
  • Extraordinary organizational and project management skills
  • Process-oriented, independent, and thrives in a fast-paced work environment
  • Fun-loving with a great sense of humor
  • Solution-focused and anticipates needs, you can create order out of chaos, and don’t mind taking on a challenge
  • Enjoys building long-lasting, quality business relationships
  • Able to work under limited supervision, taking the initiative when necessary
  • Tech-savvy is a big bonus (i.e. Microsoft products, Dropbox, Skyslope, CRMs, familiarity with an Apple operating system, etc)
  • Might have to work weekends (sometimes)

In the past, you have...

  • Have administrative support to a Realtor or Real Estate Office is a plus but not required

Compensation
$560 weekly
About The Rivas Team

We are The Rivas Team, a great team, and company to work for In the City of Tolleson AZ.

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