Personal Assistant
Wilson Real Estate Associates - OWNRE
San Mateo, CA US
Posted ago
Wilson Real Estate Associates - OWNRE
We’re searching for an organized personal assistant to provide administrative support and help us operate more efficiently. You’ll answer phone calls, schedule meetings, run errands, arrange travel, document meeting minutes, keep track of important paperwork, and assist with other duties as needed. Our ideal candidate is a great multitasker and possesses superb communication skills. This job is never the same, comes with a lot of flexibility, and provides you with opportunities to truly get to know people. If that sounds like something you’d love, start your application today!
  • Prepare meetings, write down notes, and email meeting minutes to make meetings run smoothly
  • Ensure filing systems are kept orderly and up to date
  • Take phone calls and emails and relay relevant information to streamline our processes
  • Pick up deliveries and run errands as needed
  • Do other assigned tasks as needed

  • Candidate is a point of contact for vendors
  • Anticipate executive's needs
  • Manage executive's personal finances, bill payment, and personal vendor management
  • Manage health plan, inventory and schedule personal appointments
  • Handle personal research and requests in order to leverage executives' time effectively
  • Off-hour support; high level of responsiveness and sense of urgency
  • Maintain the highest standard of ethics and strict confidentiality in all aspects of the position

  • High school diploma or GED required
  • Proficient in Microsoft Office
  • Experience as a personal assistant, executive assistant, administrative assistant or a related job with administrative tasks
  • Ability to work independently
  • Great time management skills as well as both written and verbal communication skills

  • Others describe you as: warm, tenacious, meticulous, and detail-oriented
  • Tech-savvy with a calm and positive presence
  • You are outcome-oriented and bring ideas and energy to each project
  • The role requires 3-5 years in a business environment as well as 3-5 years working in a private home
  • A concierge mentality and approach are required
  • The right candidate will be able to take direction and have strong communication skills
  • Ability to change directions quickly and maintain professional boundaries required
  • Candidate must be discreet and flexible

About Wilson Real Estate Associates - OWNRE

Our Mission: We Help Families Build Wealth Through Real Estate.

Our Vision: We enable agents, staff, and partners to do what they want when they want, with whom they want for however long they want. Everyone will earn the freedoms they describe that they want.

Our Values

  • Always do the right thing
  • Always give the best you can
  • Always show others you care
  • Always embrace hard work
  • Always come from contribution
  • Always come from curiosity
  • Always come with solutions
  • Always has high integrity
  • Always be a team player

Learn About Us:


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