Part-Time Real Estate Administrative Assistant
Pacific Union
Kentfield, CA US
Posted ago
Pacific Union

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking a Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage (preferred but not required).

Marketing our listings is a significant part of this position. Coordinating advertising, social media, open houses, photography, networking. Coordinating inspections – home, termite, and other miscellaneous home inspections.
Maintaining consistent marketing to select databases via social media, email and direct mail.

Our Social Media/Marketing Expert will be responsible for building and executing campaigns on Facebook and Instagram to help expand our brand. You will be responsible for strategizing, executing, and managing a variety of Facebook ad campaigns from beginning to end.  We want a highly productive social media guru! (You need not be an expert yet… But previous experience is very helpful. Have you read Crushing It?)

We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problem

Key functions of this position:

  • Correspondence via email, snail mail and through some "brainy" new CRM systems
  • Fielding phone calls and directing them to the appropriate person and providing support
  • Coordinating the weekly office schedule, creating mailings and social media
  • tech support for team leader

Position is located in Kentfield- Marin County. 20 – 25 hours per week preferred. Full time may be possible.

  • Implement and manage all systems for clients, lead generation, database management and back office support 
  • Various administrative tasks
  • Verify and sign off on all documents received for correct signatures and dates
  • Run and maintain all social media channels (Facebook, Twitter, Instagram, etc.) with scheduled posts and updates
  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.) 
  • Act as a liaison between clients and agents 
  • Create, maintain and utilize a complete lead follow-up system 
  • Keep agent informed about challenges and issues that need to be handled 
  • Provide concierge level customer service to clients and customers 
  • Work with all preferred vendors, including professional photographers, contractors, inspectors, etc. 
  • Ability to prioritize and manage shifting responsibilities
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Learning based and solution oriented
  • Deadline driven and extremely organized
  • Open to new ideas and systems
  • Able to stay calm and patient when faced with emotional situations
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written communication skills
$25,000 - $35,000 annually
About Pacific Union

The Sterley Group is a 3 person active team. Pacific Union International is a top independently owned Bay Area luxury residential real estate brokerage. There is the Rainmaker and two buyers agents, 25-35 transactions a year. Our goal is to have the real estate process be smooth, informative and achieve the best possible client-oriented results. We have found that establishing a strategic plan for the buying or selling process provides the best results. Our goal is to have a very happy client who is willing to share their experience with friends and colleagues.

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