Operations Coordinator (Real Estate) | SF654
Pro R.E.A. Staffing
San Francisco, CA
Posted ago
Pro R.E.A. Staffing

“In any given moment we have two options: to step forward into growth or to step back into safety.” If you’re looking to do the former by helping a small but fast-growing real estate team build its business (and grow your own career in the process), read on.

As an Operations Coordinator, you will quickly become everyone’s go-to. That means keeping an organized office and file system, as well as checklists, and follow through. (Some have been made, but its hard to keep track of and stick to them. That’s why we need you.)

We like to focus on the positives; this role might be a good fit for you if you...

  • Are you looking to stay in operations 
  • Are you most comfortable with a small company
  • Realize that an Executive Assistant is more than a 9-5 administrative role, rather a core member of the team who is always looking for ways to improve the business

About this team

This real estate team is highly regarded and well established in the Bay Area. They have sold in every corner of San Francisco and a majority of Bay Area communities.

Their mission is simple: To be on the cutting edge of real estate while never losing that custom, personalized experience for every client. With a combined 15 years of experience, they can provide excellent insight into the nuances of every transaction for buyers and sellers.

They are backed by the #1 sales brokerage in San Francisco, and this Agent has been nationally recognized by REALTOR® Magazine. What sets them apart from other agents is their ability to align their own goals with their clients’ real estate goals, while understanding the most important part of this industry, which is people. 

Are you in? Awesome! Here are the details: 

Location / Commute: San Francisco, CA. Candidate MUST reside in the San Francisco city limits and MUST have their own car, a valid driver’s license, and carry insurance. 

Type of employment/hours: Full-time, 40+ hrs / wk, M-F, 8:30 a.m. - 5:00 p.m., some flexibility on nights and weekends required.   

Compensation: Up to $70,000 base, based on experience plus bonus per production milestones of the team.

Benefits: Paid Time Off, Sick Pay, Free Parking.

How to apply: We appreciate your enthusiasm, follow the application process. Those who call will be removed from consideration! If you seem like a good fit for the job, you’ll hear from our recruiters at Pro R.E.A. Staffing about setting up an initial phone interview.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you would like more information about Pro R.E.A. Staffing and our other open positions, please visit www.proreastaffing.com.


On any given day or week, you might: 

  • Implement and manage systems and procedures to ensure the smooth and efficient office flow
  • Handle of all database management and help scale operations as the business grows
  • Provide an executive level of administrative support; this may include but is not limited to phone and email management, calendar organization, task management and keeping the Agents committed to key tasks
  • Play an active role in every stage of transactions such as handling transaction paperwork
  • Schedule and prepare the Agent for listing appointments, oversee listing coordination and scheduling providers, vendors and inspections
  • Assist with marketing campaigns and initiatives on behalf of the Agent such as printing brochures, scheduling photographers and social media management
  • Serve as a secondary contact person for clients and you will make clients the priority at every step in the process

A little about you...

Desired traits...

  • Highly motivated, eager to take the reins, and manage up
  • Extraordinary organizational and project management skills
  • Process-oriented, independent and thrives in a fast-paced work environment 
  • Fun-loving with a great sense of humor
  • Solution-focused and anticipates needs, you can create order out of chaos and don’t mind getting your hands dirty
  • Enjoys building long-lasting, quality business relationships
  • Able to work under limited supervision, taking the initiative when necessary

In the past, you have...

  • 2+ years of administrative support to a Realtor or Real Estate Office
  • A CA real estate license (required) 

Ideally, you are familiar with or can easily master…

  • Google Suite (Gmail, Google Docs, etc.)
  • CRM programs (experience with Contactually a plus)
  • Listing search tools (such as Redfin, RealScout)
$70,000 base possible
About Pro R.E.A. Staffing

Pro R.E.A. Staffing works with real estate professionals across the U.S. and Canada to find their next hire. We find the most qualified candidates and match them with amazing opportunities nationwide. https://www.proreastaffing.com

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