Operations Coordinator
Gray Wolf Homes, LLC
Raleigh, NC US
Posted ago
Gray Wolf Homes, LLC

The Operations Coordinator position is a hands-on role, responsible for working closely with the Executive Leadership Team and their staff. This person will also be responsible for directly assisting the Company’s President/CEO, COO and CFO with daily tasks. This individual must be a well-organized professional, working effectively with all parties, possess excellent organizational and communication skills, and have the ability to shift gears at a moment’s notice while completing all outstanding tasks. 

They will need to be able to work independently on projects, from conception to completion, and must be able to work under pressure at times and handle a variety of activities and confidential matters with discretion. They will be a reflection of the Executive Leadership Team and a face to the company when interacting with all stakeholders of the Company. 

This position is a key leadership position – tasked with being a Company-first, thoughtful and purposeful individual while participating in the overall direction of the Company. 

Candidates must embody the following core values: 

  • Operational Excellently
  • Win Through Teamwork 
  • Set the Tone
  • Create a Positive Impact

Responsibilities

  • The Operations Coordinator is accountable for complex administrative tasks in support of the Executive Leadership Team, using sound judgment in dealing independently with a variety of routine and non-routine problems and situations. 
  • Plans, schedules, and coordinates meetings and conferences (both live and online). 
  • Coordinates and manages the Executive Leadership Team’s schedules by planning and scheduling meetings, conferences, and teleconferences, prioritizing functions and appointments, and ensuring that meetings, deadlines, presentations, and logistics are handled seamlessly. 
  • Creates spreadsheets and charts, PowerPoint presentations, visual representations, and diagrams 
  • Conserves the Executive Leadership Team’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications 
  • Performs assigned projects requiring independent analytical thinking and judgment, is self-aware time constraints, and the ability to develop outstanding written communications. 
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures. 
  • Establishes and maintains official documents and records in appropriate files. 
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. 
  • Professionally interact with all stakeholders of the business. 
  • Manage other projects as needed. 

Qualifications

Minimum Qualifications: 

  • Bachelor’s degree. 
  • Minimum 3 years of related experience. 
  • Team Player with a great attitude, emotional intelligence, and driven to results. 
  • Strong analytical/ financial knowledge and excellent problem-solving skills. 
  • Demonstrate excellence in managing schedules, reviewing documents, and reporting. 
  • Advanced-level expertise with MS Office Suite. 
  • Ability to work in a fast-paced and growing environment. 
  • Willing to take the initiative, be creative and take ownership. 
  • Demonstrate keen attention to detail, and showcase organizational abilities and leadership qualities. 
  • Strong oral and written communication skills. 
  • Willingness to work nights and weekends, as necessary. 

Necessary Qualities: 

  • Must understand the sensitive nature of working closely with the Executive Leadership Team and have high emotional intelligence, good judgement, problem-solving skills and maintain the highest levels of confidentiality and integrity. 
  • Have the ability to foresee future needs and act proactively. 
  • Able to anticipate and fulfill the business needs of the Executive Leadership Team. 
  • Must be comfortable operating in a fast-paced environment. 
  • Be flexible in the face of changing priorities. 
  • Must have excellent written communication and interpersonal skills. 
  • Project a positive, collaborative, professional demeanor always. 
  • Have the ability to solve problems and meet deadlines with a great level of flexibility. 
  • Must have strong experience working effectively with a very busy CEO. 

Compensation
$50,000 - $60,000
About Gray Wolf Homes, LLC

As one of the Raleigh area’s fastest-growing home builders, Gray Wolf Homes, LLC strives to be innovative and unique in the way that it operates and functions. Our team-oriented culture focused on accountability, and a strong desire to improve is what sets Gray Wolf Homes, LLC apart. This position is located at our headquarters in Garner, NC

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