Operations Coordinator for Real Estate
Barrett Inward Group
Toronto, ON, Canada
Posted ago
Barrett Inward Group

Our busy and growing Real Estate team is looking for an exceptional individual who is the Right Fit for our Team as a full time Operations Coordinator to provide superior Client service and Agent support.

Real Estate experience is a plus but not a must.


Transaction Management

  • Manage the listing process and buying process from start to finish and oversee accuracy and timelines of each step of the seller and buyer transaction
  • Assist in preparation of all contracts and supplementary documents (waivers, amendments etc) and submit all deal paperwork for processing
  • Maintain and continuously improve all transactions systems (listings, purchases, contracts, legal, correspondences, etc.) and computer databases

Client and Agent Services

  • Co-ordinate all activities such of both the buying and listing process including client and vendor communication
  • Serve as the first point of contact in handling client and vendor inquiries and concerns
  • Provide information to team members regarding new and existing listings, showing feedback, status changes of listings
  • Prepare Listing and Buyer packets for Agents for each client appointment
  • Establish strong vendor relationships and maintain an ongoing list of preferred partners and suppliers
  • Planning and execution of all team and client events
  • Agent support on the 'back end" to increase agent productivity

Systems and Processes

  • Develop, implement and maintain systems for sellers, buyers, client database management, and all Team functions. Ensure that all systems and processes run efficiently, making revisions as needed
  • Create and maintain an Operations Manual that documents all systems, standards and procedures. This includes making sure that all reference material and forms are available, accurate and current
  • Maintain inventory of all supplies and resources

Who You Are

  • The most organized person in the room and very deadline driven
  • Details are your "thing" - you are exceptionally accurate and nothing gets past you
  • Concerned with doing things the right way the first time
  • Resourceful - you see the challenge and revel in finding the solution
  • Independent and Collaborative – you work equally well alone or with a group
  • Natural Communicator - you are clear, diplomatic and can effectively and can tailor your message to any audience; you stay calm and patient when faced with emotional situations
  • Customer Focused - you take pride in your exceptional client service skills and genuinely enjoy providing next level customer service
  • Learning Based and Solution Oriented - you desire to learn and grow; you embrace feedback and coaching
  • Able to Assess and Act Quickly - making quick and effective decisions, solve problems and maintain confidentiality
  • Whatever it Takes - you are willing to roll up your sleeves carry out all levels of the task at hand
  • Accountable – you always own your successes and your mistakes 
  • Light-hearted, positive and fun – a laugh and a smile go a long way
  • Flexible - you can roll with the waves of a growing business... and it can be wavy!
  • A True Professional who supports the entire team in achieving our Goals
  • Mandatory: Excellent verbal and written english skills.
$40,000 plus DOE
About Barrett Inward Group

The Barrett-Inward Group is a top-producing Real Estate Team within North America’s Largest and Most People-Oriented Real Estate Brokerage, Keller Williams.

What are we about?

  • We love what we do
  • We value team input to improve and grow the business
  • We embrace entrepreneurial spirit and value the structure of the larger Keller Williams company
  • We believe in work hard/play hard
  • We strive to be the very best at what we do and believe in continuous improvement
  • We help our clients with life transitions by providing exceptional service
  • We live the values of accountability, transparency, integrity and trust
  • We believe in BIG career opportunities for every member of the team

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