Operations Assistant
Levin Rinke Realty
Perdido Key, FL US
Posted ago
Levin Rinke Realty

The Operations Assistant will provide administrative support to the Chief Operations Officer and other brokerage staff.

Responsibilities

  • Provides administrative support and assistance to the Chief Operations Officer, brokerage staff, and agents
  • Performs clerical and administrative tasks including drafting letters, scripts, memos, invoices, reports, and other documents for senior staff
  • Schedules meetings for Chief Operations Officer
  • Receives incoming communication or memos from clients, reviews content and determines importance, and summarizes and/or distributes content to appropriate staff
  • Performs office management tasks including maintaining records, ordering supplies, and performing basic administrative tasks
  • Responsible for planning and overseeing projects
  • Performs additional duties as assigned
  • Assist in coordinating training events

Qualifications

  • Technologically savvy; able to learn new programs quickly and troubleshoot common issues
  • Extremely proficient at creating and manipulating data in excel spreadsheets
  • Maintain confidentiality
  • Excellent verbal and written communication skills
  • Outstanding customer service skills
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a fast-paced and at times stressful environment
  • Ability to function well in an ever-changing environment by being adaptable and flexible
  • Proficient with e-mail marketing software such as Mailchimp or Constant Contact
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems

Education and Experience:

  • High school diploma required; College degree preferred
  • Experience in Real Estate, Development, or Property Management helpful but not required
  • At least three to five years of related experience required

Compensation
$40,000 - $45,000
About Levin Rinke Realty

Levin Rinke Realty is the #1 independent real estate company in the greater Pensacola area. If you are a creative professional with a passion for collaboration, this fast-growing company believes in the power of marketing, educating, and investing in our community. We are proud to be a local company with a stunning workspace and opportunities for career growth!

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