Office Manager - Transaction Coordinator
HBSB Holdings, LLC
Tempe, AZ US
Posted ago
HBSB Holdings, LLC

The Office Manager / Transaction Coordinator begins every interaction with a lead that comes into the business before booking an appointment and escalating it to the Acquisitions Manager for negotiation and contracting. Once contracted, this person will handle all of the transaction coordination paperwork. This person is extremely friendly, loves to be on the phone building rapport with new and old leads. They are a database ninja and will be the 'bookend' to every deal.

The ideal person is someone who cares about the quality of their work and enjoys working in a fast-paced, small office environment. You’ll have a friendly, positive attitude, be a team player, and multi-tasker with a sense of urgency. You will also be interested in the long term of the business. We are seeking a self-motivated thinker, not just task manager who is detail oriented, thinks outside the box, and is creative and involved. You must be well organized, extremely friendly on the phone with great phone skills, a self-starter who is able to learn new technology easily, provide excellent customer service, and be able to multitask efficiently.


They are responsible for keeping the team organized, communicating with new and old leads and setting appointments for acquisitions to go on, keeping the database current, gathering paperwork from the seller and the buyer, working with the title company to make sure all parties show up to closing and transactions coordination, and making sure profits get wired in.He/she will report KPIs (Key Performance Indicators) to the owners weekly.

  • Leads management - you will be the first point of contact when a new lead comes in and will be following up with new and old leads as well.
  • Setting appointments for Acquisitions Manager to go on.
  • Podio Database Management - You will be the Podio Database Ninja and making sure it is up to date and organized.
  • Transaction Coordination.
  • Create, maintain and utilize a complete lead follow-up system.
  • Continue to take day to day office tasks away from owner, organizing workflow and reducing inefficiencies.
  • Have excellent attention to detail and be very organized.
  • Diligent.
  • Reliable.
  • Intuitively good with numbers and basic accounting. 
  • Lead management experience (Preferably with Podio). 
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities.
  • Learning based and solution oriented.
  • Deadline driven and extremely organized.
  • Open to new ideas and systems.
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities.
  • Excellent verbal and written communication skills.
  • Understand a bit about real estate.


  • Real Estate experience preferred.
  • Well versed with technology; Understanding of Podio / Mailchimp / database management.
  • Great phone communication skills.
$40,000+ Bonus
About HBSB Holdings, LLC

HBSB Holdings is a fun and growing real estate investment company that was founded in 2014. We focus on buying distressed assets to wholesale, flip, or hold on to for our rental portfolio, in addition to looking for apartment syndications. Our goal is to provide true win-win transactions for our clients and investors alike. Join us and see first hand how meeting the needs of our customers is what matters most!

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