Office Manager / Transaction Coordinator / Administrative
Josh Hanoud Team Realtors
Keystone, FL
Posted ago
Josh Hanoud Team Realtors

The Administrative Director oversees the day-to-day operation of our busy real estate office. This role requires competency and confidence in interactions with all levels of employees both internally and externally. 

This position is responsible for managing calendars, setting appointments, planning events, producing documents and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, excellent keyboarding skills and strong organizational skills are required. This role requires familiarity with real estate contracts and the ability to extract necessary information.

The ideal candidate has experience in managing a large, fast paced office environment and can approach this position with strong management and organizational skills, responsibility and commitment. We are looking for a team player with a great attitude who enjoys working with people.

Responsibilities

  • Build, implement and manage all systems for sellers, buyers, lead generation, database management, information management and back-office support
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget and generating financial reports
  • Create and maintain an operations manual that documents all systems and standards
  • Coordinate the purchase, installation and maintenance of all office equipment
  • Keep the lead agent informed regarding any problems or issues that need to be handled
  • Responsible for hiring, training, consulting and holding accountable all additional administrative team members
  • Maintain and develop marketing systems

Essential Duties and Responsibilities

  • System development, implementation and management
  • Information management
  • Customer/vendor relations
  • Business Tracker

Communications Interactions

  • Lead Agent – daily
  • Agent Team – daily
  • Administrative Team – daily
  • Buyers/Sellers/Vendors – as appropriate

Management Responsibilities

This position has the opportunity for an individual to grow into a management position. You will hire an assistant to replace this role to grow within the company.

Qualifications

  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Great ability to focus
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning based and a self-starter
  • Service-based attitude
  • Proven ability to succeed
  • High school graduate
  • Bachelor’s degree preferred
  • Real estate license preferred but not necessary
  • 1 – 3 years of service and management experience
  • 3 – 5 years of administrative experience

Compensation
$40,000
About Josh Hanoud Team Realtors

Join the Josh Hanoud Team of Realtors. As the #1 Top producing team in the company, Josh's team provides professional support staff to assist you, leads of buyers who want to buy, and world class coaching. All we need is YOU!  If you want a positive work environment, and a great team culture with like minded people, you've come to the right place.

Apply Now
Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.