Office Manager
INHABIT Real Estate Collective
Pittsburgh, PA
Posted ago
INHABIT Real Estate Collective

This role is based out of our Pittsburg, PA office.

INHABIT Real Estate Collective - Pittsburgh, PA - is seeking an Office Manager who is passionate about joining us in our start up from the ground floor, helping us reach our collective objectives while supporting the team.

We’re growing and we need your help! This is your opportunity to join a hyper-successful team where you won’t just earn a living—you’ll also be part of a growing family that invests as much in each other as we do our clients and community. We are fully engaged in your professional and personal growth in a way that few others offer. We would love to have you join not just our team, but our family as well!

INHABIT Real Estate Collective is seeking a results-driven Office Manager who is familiar with and driven by the desire to help grow a start-up team.

At INHABIT, the Office Manager plays a critical role in supporting the entire INHABIT team, across all functions. This individual must be driven by a curiosity and desire to make things work “better” — “better” meaning, more efficiently, more smartly, more creatively, and more happily. 


1. Fill out the application questionnaire

2. Create a one-minute video that answers the question: What are your super human powers and how will you use them at INHABIT? Please upload your video to YouTube and title your video "Super Human Powers - INHABIT - (YOUR NAME)". Then send a link to Don't over think it, just do it, we want to see and hear from you. 


Business Support:

  • Support the sales agents in the maintenance, documentation and follow-up of all their escrow related paperwork
  • Manage all aspects of real estate transactions process from processing sales in our database to auditing and maintaining the related transactions file
  • Manage bookkeeping and records management
  • Compile reports and document preparations
  • Schedule meetings, event and catering coordination 
  • Ensure INHABIT remains state compliant


  • Create procedures where procedures do not exist; well-train the team on new procedures and become a go-to resource for any questions
  • Maintain office software and systems; identify opportunities to better use systems and platforms
  • Plan and execute training events and drafts correspondence
  • Continuously audit and anticipate the business and team needs to define procedures and efficiencies, before the needs become a reality
  • Seamlessly coordinate the closing process, anticipating and removing any roadblocks
  • Impeccable ability to time manage across various projects and individuals
  • Extremely well organized, and able to organize others as well


  • Oversee an Administrative Assistant to deliver procedures with a sense of urgency and relevance
  • Exemplify INHABIT values with all client and team interactions
  • Continuously take the initiative to improve and refine the business and the team
  • Strong written and verbal interpersonal communication skills 
  • Anticipate any business needs and understand when and how to provide immediate impact and results
  • Reliable and dependable, always with a backup plan in place


  • Proficiency in Word, Excel, Power Point, Mac software
  • Quick at learning new platforms and software
  • Understanding of social media marketing
  • Strong critical thinking and problem solving skills
  • Professional writing skills
  • Excellent customer service skills and emotional intelligence

Commensurate with experience
About INHABIT Real Estate Collective

Founded in March 2016 by 15-year Pittsburgh veteran real estate agent Dani Gundlach, INHABIT Real Estate Collective uses a team approach to provide representation to home buyers, sellers, investors and developers. Inspired by Pittsburgh's spirit of collaboration, each member of our team has a specialized role. We're all about growth, innovation, and taking massive action collectively to help our clients achieve their goals. Our stockpile of proven techniques and systems ensures amazing results for both our clients, and our teammates. If you're smart-working, and want to learn and grow in a fun work environment, we want to hear from you. 

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