Real Estate Office Manager
Maria Quattrone & Associates | RE/MAX @ HOME
Philadelphia, PA US
Posted ago
Maria Quattrone & Associates | RE/MAX @ HOME

Organization Innovator and Office Manager for extremely productive office. Must have experience as Transaction Coordinator in trend, DocuSign, zip forms, buyer and seller conveyancing, as well as office management experience.

  • Enact and manage all daily operational procedures and office functional operational systems
  • Assist CEO in all real estate transactions

From our gorgeous corner storefront office, be the face of the company by greeting people as they walk in, or answering and directing phone calls. Monday through Friday 8:30 to 5:30 minimum hours with nights and weekends when needed to support the business.

You will provide administrative and general office support to the leadership team, including accurately taking messages, entering leads into the CRM, data entry, and assisting on marketing projects. 

Other duties include being the lead resource for administrative and secretarial support, coordinating the monthly office schedule, meetings, creating mailings, assisting with social media, and other duties as assigned. Reliable, dependable, and enthusiastic are necessary qualities.


  • Be the solution: Ask questions and create answers as well as get them from senior staff
  • Work independently to prioritize and manage the tasks at hand
  • Provide and maintain welcoming, productive office space for clients and team, anticipate the needs of clients and co-workers. Implement, enact and enforce policy and procedure
  • All transaction coordination/conveyance timeline tracking and ordering including, taking to and ordering title, assist buyers and sellers with their tasks, sending reminder letters, ordering inspections or certs, and keeping track of contract dates or extensions when needed. Organize and maintain all files


  • At least 3 years of experience in administration as a manager of a busy Real Estate Office required.
  • Must be able to work some evenings and some weekends if projects call for it.
  • Proficiency in computers, specifically in Excel, Microsoft Word, and mail merge functions, zip forms, trend functions required
  • Extremely well organized and able to help organize others as well. 
  • Excellent communication skills
  • Ability to create and enforce office systems to ensure the utmost efficiency. 
  • Must have a real estate license. Those newly licensed encouraged to apply.
  • Previous experience using TREND also a plus.

$45,000 - $60,000 + bonus
About Maria Quattrone & Associates | RE/MAX @ HOME

Maria Quattrone and Associates | RE/MAX @ HOME is a real estate industry leader located in the heart of Philadelphia. We service clients throughout the region, ranging from residential resales, investments, land, commercial properties, rentals, and property management. We have recently earned #75 in the country by The Wall Street Journal, Real Trends #12 RE/MAX Agent Globally, #1 RE/MAX Agent in PA.

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