Executive Assistant
Beacon Group Real Estate
Newton, MA US
Posted ago
Beacon Group Real Estate

We’re looking for a highly driven Executive Assistant to lead our administrative roles.

You’ll be in charge of building and streamlining systems, overseeing office operations, and ensuring our administrative and support roles are evolving and thriving. The ideal candidate is an organized and efficient leader who loves motivating and encouraging others to do their best work and gets through their tasks. If this sounds like you and you desire the potential for growth, apply today!

Responsibilities
  • Communicate with third-party vendors, contractors, service providers and customers as a representative of our organization
  • Keep office systems running smoothly including ordering office supplies, organizing filing systems, maintaining office equipment, optimizing the organizational budget, and scheduling meetings
  • Optimize office policies and procedures to meet internal needs while upholding our business standards
  • Lead office management including day-to-day operations, directing administrative assistants, and other secretarial duties
  • Execute other office administration and human resources tasks as assigned

DESIRABLE QUALIFICATIONS and CORE COMPETENCIES

  • The ideal candidate will have a Bachelor’s degree in a relevant field and be a seasoned professional with at least five (5) years of experience working with budgets, projects, and teams. The candidate will also be experienced and knowledgeable in the following core competencies:

TECHNICAL EXPERIENCE | TECHNICAL KNOWLEDGE

  • Basic working knowledge of financial statements preparation
  • Track P&L
  • Preparing and maintaining the budget and annual Strategic Financial Plan
  • Developing and monitoring costs and expenses to assist in budget preparation and compliance with an annual budget
  • Understanding of financial forecasting and projection techniques based on financial planning perspectives

STRATEGIC PLANNING | ANALYTICAL SKILLS

  • Planning and leading the execution of operational procedures to ensure that projects and deadlines are met within a timely manner
  • Effectively analyzing problems and situations before taking corrective actions
  • Working independently to manage time wisely and to effectively prioritize multiple, competing tasks
  • Achieving expected quality and quantity of results, and appropriate focus on outcomes
  • Developing creative and innovative alternate solutions for management's consideration

RELATIONSHIP BUILDING SKILLS | TEAMWORK

  • Utilizing tact, diplomacy, and confidentiality in dealing with difficult and sensitive situations
  • Working effectively as part of a team to tackle and resolve issues; providing creative solutions to problems that achieve program and project objectives
  • Building effective working relationships with internal and external clients, colleagues, and staff to ensure goals are accomplished
  • Adhering to high ethical standards in all interactions with relevant parties

ORAL | WRITTEN COMMUNICATION SKILLS

  • Communicating effectively in person and in writing
  • Appropriately keeping management apprised on the progress of special projects and assigned work

Qualifications
  • Displays strong communication, problem-solving, and time management skills
  • Familiarity with Microsoft Office or similar systems
  • 2 years of management experience or similar work experience required

  • Strong preference for Bachelor's Degree

Compensation
$55,000 - $75,000 yearly
About Beacon Group Real Estate

Beacon Group Real Estate is a Boston area Real Estate team looking to provide clients with a benchmark level of service and market data and interpretation. David and Stephanie each have over 15 years of experience in real estate sales and work to provide clients with the tools that they need to make informed decisions. Whether it is selling a home, searching for a home, or negotiating a contract, each member of Beacon Group Real Estate is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result.

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