Office Manager Executive Assistant
Outerbridge Law P.C.
New York, NY US
Posted ago
Outerbridge Law P.C.

Outerbridge Law P.C. is looking for a Executive Assistant/Office Manager.

Established in 2019, Outerbridge Law P.C. is a boutique, thriving landlord-tenant, real estate and immigration firm located in the heart of midtown, in New York City. Composed of three (3) attorneys with a combined decades of leading law firm experience, Outerbridge Law P.C. provides excellent legal services to a variety of clients. The right candidate in this role, will be ready to join a thriving, growing culture, and have the necessary sense of flexibility that comes with being part of a startup and rapidly growing company.

 

The Opportunity

It's an exciting time to join our growing law firm!


We are looking for a responsible, motivated, dedicated, and gregarious Executive Assistant to be the backbone of the office:

·        The ideal candidate should be tech-savvy, able to communicate through multiple channels, and super organized.

Responsibilities

Client engagement:

  • Return client calls;
  • Respond to client emails;
  • Enter client data and open matters;
  • Close matters at conclusion of case, including sending clients relevant documents and closing letter;
  • Conduct intake with prospective clients and handle them as needed;
  • Create, modify retainer/representation agreement provided by Attorney, and arrange for clients to complete;
  • Accept client payments on the phone or online;
  • Respond to client inquiries;

Billing:

  • Finalize monthly client invoices;
  • Complete billing work;
  • Prepare monthly pre-bills and coordinate edits with attorneys;
  • Assist in A/R collections;
  • Be responsible for meeting deadlines and the timely completion of all month-end billing activities, the month-end close, month-end reporting;

 
Calendaring:

  • Maintain calendar of attorneys, office and court calendar and schedule client appointments;
  • Maintain and track case deadlines;

 
Data management:

  • Manage and update firm case chart;

Document preparation:

  • Translation of documents from English to Spanish;
  • Preparing simple packets based on templates provided by the Attorney and documents from the client;

 
Marketing:

  • Assist in the implementation of marketing plans;
  • Manage firm’s social media accounts;
  • Develop articles for firm’s social media accounts;

 
Communicate with stakeholders:

  • Communicate with prospective clients, of counsels and vendors;
  • Distribute work to of-counsels and set deadlines;

·        Compensation: Pay is commensurate with experience. 

Job Type: Full-time.

Experience:

  • Relevant: 3 years in a litigation firm (Preferred), but will train the right candidate.

Schedule:

  • Monday to Friday 9:30 am - 5:30 pm. Some overtime.


 

Qualifications

A successful person in this role will:

  • Be fluent in Spanish (a plus);
  • Must have excellent communication and organizational skills;
  • Knowledge of and willingness to use Facebook, LinkedIn, Twitter, Instagram;
  • Complete special projects and other duties as required. Executive/Personal Assistant duties.
  • Experience with Word, Google Docs, Adobe, Docusign;
  • Knowledge of and experience in Immigration is a huge plus;
  • Handle confidential employer and client information.


Education:

  • Law course work, Bachelor’s degree in Marketing, Communications, Business, Accounting, or Finance preferred;
  • Self-teach billing software.


Compensation
$60,000 - $80,000
About Outerbridge Law P.C.

Established in 2019, Outerbridge Law P.C. is a premier boutique firm. Our vision is to be the leading attorneys in our field and represent clients with passion, experience, confidence, expertise, precision, and patience. Our practice areas include:

  • Landlord-tenant
  • Real Estate
  • Immigration
  • Litigation


We are located in the heart of midtown, in NYC. Composed of 3-5 attorneys with combined decades of leading law firm experience, Outerbridge Law P.C. provides legal services to a variety of clients in all areas, focusing on landlord-tenant.


Work Location:

250 Park Ave, 7th Floor, New York, New York 10177.


Diversity: Outerbridge Law has a proven track record in creating opportunities for attorneys and legal professionals of all backgrounds, regardless of gender, race-ethnicity, national origin, sexual orientation, or beliefs. At Outerbridge Law, our goal is to attract, retain, and promote great attorneys and staff who reflect the world we live in and the community that we serve.

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