Office Manager / Administrative / Real Estate

John L Scott - Maple Valley, WA

Posted ago

*Must have at least 1 year of experience in the Real Estate Industry.*

The administrative assistants' primary function is to act as a shield and support for the team leader. This means screening calls demising distractions and allowing the team leader to maximize the time spent in focused, uninterrupted, high-value activities.

We are looking for an administrator that brings a personal touch to our business in interactions with customers and also has the ability to hold others accountable given proper authority. This is a position suited to someone who takes initiative and works well without detailed oversight. 

Our business is dynamic and our marketing systems and tools are in a constant state of flux as we respond and adapt to new markets and opportunities. The team leader has the vision and technical inclination but will delegate to others to complete the detailed implementation of updated or new systems. The assistant will be able to implement simpler systems and provide oversight and accountability where outside services or other staff members are employed.

In addition to the support role, this position will be key in the growth and administration of new members of the team. This will include buyers agents, listing agent, additional admin and support staff, and a significant number of outside vendors. This is a key position that will keep everything organized and things running smoothly.


  • Maintain Call list
  • Reach out to the top 10 prospects that need to be touched daily. 
  • Be proactive in reaching out on behalf of Agent using text, Slydial, phone, FM IM, sendout cards, and other communication tools to make the prospect feel great about our team.
  • Set appointments
  • Demonstrate high integrity and endorse team to prospects.
  • Run drip email campaign on incoming prospects
  • Review transaction status
  • Produce and deliver physical and e-newsletters
  • Always interact with customers in a way that makes them feel like sending their friends and family to us
  • Prepare listing paperwork for CMA’s
  • Maintain agent calendar
  • Be aware of all appointments and agents daily tasks and obligations and manage/facilitate smooth daily work flow
  • Preparing for appointments in every aspect
  • Be prepared to provide whatever support is necessary


  • A real estate background is needed to give context to the business. Must have at least 1 year of experience in the Real Estate Industry.
  • Familiar with use of MS Office, PDF Editors, Adobe CS6, Top Producer 8i, Followup Boss, Mail Chimp, Gmail, Northwest MLS, CamScanner and other programs. Ability to learn unfamiliar programs.
  • Life experience in a support role and office management is required. 


$30,000 - $60,000

About John L Scott

We are a real estate team which consists of three individuals. We work for John L Scott Kent North in Kent. This is the number one real estate office in Washington state currently. I first started with this office in 1986 and have worked for two other companies in the 31 years I've been in real estate.

We have one of the top three teams in this office and expect to grow well beyond where we're at now. We are professionally coached and believe in ongoing education and training. This is the type of service we strive to provide and we draw great satisfaction from the work we do for our customers.

Ken and Marie met in the real estate office in 1987 and were married in 1988. We have been a team ever since. Our team consists of Marie, transaction manager, Ken, Team leader, Zachery, Marketing Director & Agent Manager, and Denise, Buyers Agent. 

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