Office / Listing Manager / Administrative / Part Time

The Alan Donald Team at Keller Williams Realty - Mount Pleasant, SC

Posted ago

Mt. Pleasant based growing Real Estate firm is seeking a personable, experienced and dedicated Office Manager/Listing Manager to join our team. The ideal candidate is a "go-getter" who will be a key person to grow our team, track accountability and keep things running seamlessly. We are a very small team, so the ability to work well as part of a close knit team with a direct and friendly communication style is important to us.

The perfect candidate enjoys being given responsibility in a casual, yet demanding environment. This position is key for our team's ability to grow, as you’ll take administrative tasks off of sales people and allow them to sell. A "can-do," positive/supporting attitude, together with initiative and resourcefulness are essential. 

We are open to starting someone part time, then moving someone full time within the next 6-12 months, as the team continues to grow. Your work schedule can be flexible (within business hours) once initial training has been completed. 

If this sounds like you, read on!


How you’ll impact our business and clients:

  • Communicate with Realtors, our closing coordinator, vendors and clients, verifying that every interaction that requires follow up is completed and every touch is positive
  • Supervise marketing programs and development of marketing materials
  • Become the time/calendar keeper and accountability manager for the team, so strong communication skills and organizational ability are a must
  • Manage lead generation, marketing systems and databases
  • Write Operations Manual for the team
  • Input income and expenses into QuickBooks, maintain budget and generate monthly reports to help us focus and track activity and sales
  • Manage Listing Back Office: Input into MLS, coordinate pictures, virtual tours, signs, lockboxes, and tradespeople
  • Coordinate social media marketing for each listing, using Facebook, Instagram, etc.
  • Produce weekly listing marketing reports for sellers to help maintain focus on the growth of our business


What you need to succeed:

  • High school graduate a must, Bachelor's/Graduate degree strongly preferred
  • 3+ years office management/project management/admin experience
  • Real estate license preferred, but not essential
  • Exceptional organizational, systems and project management abilities
  • Bookkeeping skills preferred, we use QuickBooks, but any online bookkeeping software systems are helpful
  • Ability to focus on tasks and handle multiple projects at once
  • Attention to detail is a critical skill in this role
  • Calm under pressure
  • Loves to learn
  • Service-based, “can-do” attitude, positive and resourceful
  • Proven ability to succeed and show initiative to get things done, follow up and motivate
  • Concerned and committed to “doing things the right way” the first time
  • Excellent people management/interaction skills


$15 - $21 per hour depending on relevant experience.

About The Alan Donald Team at Keller Williams Realty

About The Alan Donald Team at Keller Williams Realty

The Alan Donald Team is a small, efficient residential real estate team servicing the Charleston, SC Metro Area. We have grown consistently in the last 4 years and currently rank in the top 2% in the Charleston MLS ("Realtor of Distinction, Executive Level"). 

Our goal is to double our business in 2017, and to rank in the top 1% in Charleston in the next 2 years. 

70% of our business comes from past clients and people who know us. We are a relationship-focused team and wish to keep it that way. To this effect we want to attract and retain top talent, so they can become efficient and effective team members and grow with us long-term. 

More information at

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