Office Coordinator
Serving Immigrants, Inc.
Orlando, FL US
Posted ago
Serving Immigrants, Inc.

Experienced Office Coordinator

We are seeking a Bi-Lingual (Spanish and English) Office Coordinator for our Miami Law firm

Do you want to help individuals and businesses across borders seamlessly? We are an immigration law firm that is on track for aggressive growth and we need an experienced Office Coordinator to join our team and work directly with the owner and attorneys to support the team and help clients. If you have worked in a law firm before that would be on point. Bonus points during the hiring process if you have worked in an Immigration Firm.

We are growing fast, and we need an Office Coordinator who can hit the ground running. The ideal candidate will be able to take initiative on work that needs to be done and complete tasks with minimal hand-holding.

Responsibilities

You will have many responsibilities including but not limited to the following:

  • Answering phones and helping clients
  • Responsible for handling all incoming and outgoing mail daily
  • Scheduling client calls and meetings
  • Calendaring court events
  • Interacting with courts and administrative agencies regarding court appearances
  • Keeping attorneys’ calendars organized, confirming appointments, and sending reminders
  • Preparing and sending legal correspondence as directed by the attorneys
  • Communicating with the firm’s vendors, including copier and office supplies
  • Helping to coordinate marketing events for the attorney


Qualifications

If the following statements appeal to you, then you may be our Office Coordinator:

  • You smile when you talk on the phone
  • You LIKE talking on the phone
  • You have a knack for tracking the next steps and following up when needed
  • You are an amazing proofreader with a sickening degree of attention to detail
  • You are very good with technology, especially calendars, e-mail, spreadsheets, word processing, and the internet
  • Your middle name is “No Drama”
  • You are an awesome juggler of tasks and can change gears quickly
  • You do not think scanning and copying are “beneath you”
  • You are a self-starter and can work independently
  • You can communicate clearly, both in writing and verbally, in both English and Spanish

This is a full-time job where you are expected to manage a front office desk, so you absolutely must be able to work in the office for 40 hours per week. Competitive compensation is available depending upon experience. There is an opportunity for bonus compensation for those who can demonstrate their profitability.

Compensation
$16 - $26 hourly
About Serving Immigrants, Inc.

Think you have what it takes? If this sounds like a good fit for you, you will need to complete a two-step process in order to be considered. If both steps are not completed, you will not get a response from our hiring team.


Step #1: Send an email with a copy of your resume’ to info@servingimmigrants.com 

Step #2: Attach a cover letter with TWO paragraphs and a closing sentence. In the first paragraph explain: 3 most important qualities needed in someone who works with immigration law clients and why. In the second paragraph, explain why you applied to this particular ad.

Step #3: The subject line of the email should your last name (all caps) and one word that you would use to describe yourself (lower case) [For example: SMITH-compassionate].


Applicants that do not follow the instructions will not be considered or receive a response.

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