Office Assistant - Weekends Only
Houlihan Lawrence
Ardsley, NY US
Posted ago
Houlihan Lawrence

Located in Ardsley. WEEKENDS ONLY: Work Schedule is Saturday 9 am - 5 pm, Sunday 10 am - 4 pm

This position provides administrative support for the branch office sales agents and branch managers. Assists with special projects as needed and assist and provide backup to other office staff. Serve as liaison between the prospective clients, real estate agents, vendors, and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company propriety systems and tools.

Responsibilities

This administrative position is located in our Ardsley office. It is primarily a receptionist type of position; knowledge of Showing Desk, HGMLS, and Beacon is a plus. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!

  • Dress appropriately, tending toward conservative attire
  • Answer phones professionally and direct calls as needed
  • Interface with all visitors behaving like the “face and voice” of Houlihan Lawrence 
  • Schedule and coordinate showing appointments often involving numerous calls, emails, or texts
  • Input showing instructions with accuracy
  • Keep listings updated on status (A/O continue to show/ A/O, no more showings)
  • Track and maintain keys/key logs for listings
  • Unlock and relock doors, move display stands
  • Sort incoming and outgoing mail
  • Send mail to corporate every Friday
  • Organize FedEx pick-ups upon agent request
  • Book Facebook ads and creatively post to the HL Brokerage Facebook account
  • Keep an orderly front desk, reception, and conference area
  • Print Broker Open House sheets on Tuesday and Thursday
  • Maintain brochure racks
  • Stock up Gallery of Homes and Portfolio
  • Interface with other administrative professionals pleasantly
  • Other related duties as assigned

Qualifications

Education:

  • Minimum of high school diploma or the equivalent


Experience:

  • One to three years of clerical or administrative experience is strongly preferred

 

Knowledge and Skills:

  • Strong computer and keying skills. Typing speed of 45-60 w.p.m.
  • Proficient with Microsoft, Apple, Google
  • Proficient with Word, Excel, PowerPoint, Outlook
  • Self-motivated, organized, and detail-oriented
  • Ability to work independently and to prioritize and handle multiple tasks and projects concurrently
  • Effective oral and written communication skills, interpersonal skills a customer-service focus, and the ability to work as a member in a team-oriented environment.
  • Knowledge of real estate, title, and/or mortgage business is helpful

About Houlihan Lawrence

HOULIHAN LAWRENCE

The Future of Real Estate Since 1888

 

For 125 years, our team of real estate experts has been the market leader in New York City's northern suburbs. We have the largest regional and global network with long-standing international connections and partners in 65 countries

 

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