Office Assistant
Workman Success Systems
Salt Lake City, UT US
Posted ago
Workman Success Systems

We're looking for a professional, friendly administrative assistant. Administrative duties include increasing productivity by creating and following office protocols, scheduling important appointments and/or travel arrangements, purchasing office supplies as needed, and assisting in marketing our brand online and at events. Job seekers should have superb organizational skills and love talking to people.

Responsibilities
  • Schedule appointments, including travel arrangements or other company engagements
  • Inform team members regularly about the status of projects and any setbacks or achievements
  • Grow in the position through continued learning and revitalization of skillsets in related duties

  • Writing emails and communicating with clients and non-clients 
  • Preparation and organization of meetings on the team members’ behalf by scheduling, sending reminders, and arranging catering when necessary
  • Attending in-person and virtual meetings when necessary, taking notes, and making sure tasks are assigned and completed by the appropriate parties
  • Managing day-to-day calendars, including making appointments, and prioritizing sensitive and important matters
  • Using various software including word processing, spreadsheets, customer relations management, presentation software, and reporting software
  • Prepare reports and assist with special projects
  • Act as a point of contact and coordinate between executives, employees, clients, and other external partners

Qualifications
  • Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues
  • Shows ability to quickly finish very detailed work
  • Shows great interpersonal skills and excellent written communication

  • Positive track record of completing projects on time and in an orderly manner
  • Navigates computer programs with ease to provide assistance during events and meetings
  • Experience as an administrative assistant, personal assistant, or similar role
  • Excellent knowledge in Google Workspace, MS Office, or equivalent systems
  • Strong organizational skills, ability to multitask, and able to handle multiple projects simultaneously
  • Exceptional attention to detail
  • Ability to work effectively with minimal supervision
  • Ability to adapt to change and a fast-paced evolving work environment
  • Ability to produce quality work under pressure and with short timelines

Compensation
$16 - $18 hourly
About Workman Success Systems

At Workman Success Systems we work hard as a team to change the lives of those around us and the people we serve. We serve the real estate industry in helping top producing agents and teams grow their businesses and get their lives back!

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