We’re hiring a motivated real estate administrative assistant to join our growing team. Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of important deadlines, complying with legal procedures, and planning appointments and final walkthroughs. You’ll also support the team by marketing the company on social media and planning company events. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application today!

Real Estate Assistant Job Description Template

We are looking for an organized real estate assistant to support our real estate team. The real estate assistant's responsibilities include telephone duties, ordering supplies, and preparing and distributing marketing materials, documentation, and reports.

To be successful as a real estate assistant you should be highly organized and socially confident. An outstanding real estate assistant should be able to keep the office running smoothly and enable the sales agents to perform efficiently.

• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible
• Monitor deadlines and provide notices to appropriate parties when necessary 
• Ensure each transaction complies with legalities and any tax withholdings are complete
• Schedule necessary appointments with all parties, including open houses and the final walkthrough
• Help organize community outreach events to improve our standing in the local area
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
• Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Greeting clients, answering the telephone and making follow-up calls
• Preparing correspondence, scheduling meetings, and making travel arrangements
• Preparing real estate forms and documents
• Coordinating showings, assisting at open houses, and obtaining feedback
• Ordering supplies, preparing and distributing marketing materials
• Maintaining electronic and paper filing systems
• Preparing listing materials and posting property listings
• Managing a client database and preparing reports
• Assisting with closing processes
• Performing other duties as assigned

• High school diploma/GED
• Degree educated preferred
• Previous experience in the real estate industry is beneficial
• Good communication skills, both verbal and written
• Proficiency in Microsoft Office
• Able to work independently and as part of a team
• Strong numeracy and organizational skills
• Critical thinking and problem-solving skills
• Strong attention to detail

Chris is a licensed Real Estate broker and member of the Raleigh Board of Realtors, he brings over 20 years of management experience to his career in Real Estate.

His professionalism, attention to detail, negotiation skills, operations background, and real estate experience are just a few reasons why you want Chris on your side.  

Prior to real estate, Chris held several mid-management positions with a Fortune 500 restaurant company, owned and operated an independent restaurant, and was the owner of a Raleigh-based Fire Protection Company.  These experiences taught him how to run a client-centric business delivering exceptional customer service. 

After nearly two decades in the restaurant and hospitality industries, he brings the collaboration and negotiating skills to represent buyers and sellers to ensure their real estate experience is successful and memorable.