Office Assistant / Administrative / Part Time
Tom Miller/ The Miller Team @ RE/MAX Real Estate Group
Des Moines, IA
Posted ago
Tom Miller/ The Miller Team @ RE/MAX Real Estate Group

Our mission is to create a first class buying and selling experience for all of our clients and we are seeking an Administrative Assistant who is passionate about helping us reach our objectives and supporting the team. The ideal candidate will have experience in administration in real estate, leasing, title or mortgage.

We are seeking a dedicated, experienced administrative professional to fill a flex-time position, starting at approximately 15-20 hours weekly, with growth potential. Real estate experience highly preferred.

This position offers varied responsibilities daily and a very nice office environment. Candidates for this position are friendly, energetic, self-motivated and extremely detail-oriented, with excellent organizational and interpersonal skills. Must have excellent communication skills, the ability to multi-task, and exceptional phone manner. Proficiency at quick typing and spreadsheets required. This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. We would love to have you join not just our team, but our family as well!

If you have the gift of hospitality, thoroughly enjoy interacting with others and have an amiable, outgoing and pleasant demeanor, we look forward to hearing from you. We are searching for a person who genuinely desires to help others, takes pride in their quality of work and also has the ability to multi-task and solve problems.

There will be a 90 Day Trial Period to ensure a good fit for this position.

  • Build, implement and manage all systems for clients, lead generation, database management and back office support
  • Coordinate marketing events and client activities
  • Oversee all listing files and listing marketing (brochures, flyers, online marketing, etc.)
  • Create and maintain an operations manual that documents all systems and standards
  • Continue to take day to day office tasks away from agent, organizing workflow and reducing inefficiencies

  • Working knowledge of Mac computers, Pages and Numbers (similar to Word and Excel)
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Flexible in daily routine; ability to prioritize and manage shifting responsibilities
  • Excellent Customer Service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Able to make quick and effective decisions, solve problems, as well as maintain confidentiality
  • Excellent verbal and written skills
About Tom Miller/ The Miller Team @ RE/MAX Real Estate Group

I started my real estate business in 2013 with a goal to raise the bar in this industry. Looking ahead, implementing systems and processes behind the scenes will help to provide a consistent experience for clients as well as allow for continued, successful growth.

I believe that it takes a strong team to navigate the buying and selling process. Working shoulder to shoulder with my clients and other professionals, I strive to make buying and selling homes as fun and rewarding as possible while achieving the greatest results for my clients!

Buying and selling homes is truly a process. If you clearly understand the process from the beginning, this can be a great experience. My role is to listen to, educate and serve my clients throughout that process, understanding their needs, helping them understand the process and prepare for and navigating any challenges that may appear along the way.

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