Office Administrator - Standale Location
RE/MAX of Grand Rapids
Grand Rapids, MI US
Posted ago
RE/MAX of Grand Rapids

OFFICE ADMINISTRATOR

Employment Type:

Full-Time, Standale Location

We are asking all qualified and interested candidates to email a PDF copy of their resume to careers@remaxgrmi.com. Once you have sent us your resume, please give us a call at 616-227-0882.

Agent Retention:

  • Greet agents and assist with tasks as needed
  • Make agents feel welcome and important
  • Encourage agents and congratulate them on their achievements
  • Complete tasks related to onboarding agents: (Add to the phone system, add a mailbox, set up a printer, etc.)
  • Prepare and send agent cards (Birthday, Anniversary, etc.)

First Impressions:

  • Courteously welcome all office guests
  • Promptly answer all incoming phone calls
  • Maintain a friendly, positive office atmosphere
  • Keep an “it’s my pleasure!” attitude and be willing to help

Responsibilities

Clerical:

  • Communicate with other administrators professionally and efficiently to ensure all office tasks are completed
  • Record incoming checks promptly
  • Process received paperwork same day
  • Request needed documents from agents/assistants
  • Follow up on incomplete files
  • Check email and respond promptly and professionally
  • Complete banking deposits at the end of each day
  • Complete weekly reconciliation of open files
  • Make and distribute “Floor Time” schedule monthly
  • Assist with content planning and execution for brokerage social media accounts, including but not limited to agent recognition, events, and holidays  

Qualifications

Office Management:

  • Make coffee daily and stock beverages
  • Keep kitchen area clean and stocked
  • Keep reception/conference areas neat and presentable
  • Keep workspaces clean and stocked with relevant supplies
  • Coordinate lunch and breaks with staff, so the front desk is covered at all times
  • Distribute incoming mail and send outgoing mail daily
  • Coordinate conference room usage
  • Remove departing agents from systems
  • Troubleshoot printer, phone system, and internet problems
  • Manage supply inventory and complete supply orders as needed
  • Maintain stock of marketing materials

Professional Standards:

  • Arrive on time
  • Attend all staff meetings
  • Dress in a professional manner at all times (business casual)

Compensation
$12 - $15 hourly
About RE/MAX of Grand Rapids

Holidays:

RE/MAX of Grand Rapids observes 6 holidays each year: New Year, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas


RE/MAX of Grand Rapids is a local real estate brokerage with three office locations. We aspire to be the #1 real estate brokerage in Michigan committed to building healthy, long-lasting, collaborative relationships with self-managed successful real estate entrepreneurs through development, support, and joyful service. We are excited to find the right candidate to join our staff and look forward to hearing from you.

APPLY NOW
Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's  Privacy Policy  and  Terms of Service.