Office Administrator - Saturdays only
Houlihan Lawrence
Briarcliff Manor, NY US
Posted ago
Houlihan Lawrence

SATURDAYS ONLY, 9 am - 5 pm, Briarcliff

This is a position with diverse duties, providing administrative support for the branch office sales agents, and branch manager. Serve as liaison between the prospective clients, real estate agents, vendors, and other departments within the company. Establish and maintain positive and productive work relationships with all agents, staff, customers, clients, and business partners. Be familiar with and comfortable using the company propriety systems and tools.

A 2nd Office Administrator position is open in Fishkill, NY - please indicate if that is of interest to you.

Responsibilities

This administrative position is located at the Front Desk of the branch. It is primarily a receptionist type of position. The successful candidate will understand the culture of the office and behave accordingly. A calm demeanor under pressure is a must!

  • Dress appropriately, tending toward conservative attire
  • Answer phones professionally and direct calls as needed
  • Interface with all visitors behaving like the “face and voice” of Houlihan Lawrence
  • Schedule and coordinate showing appointments often involving numerous calls, emails, or texts
  • Input showing instructions with accuracy
  • Keep listings updated on status (A/O continue to show/ A/O, no more showings)
  • Process new listings (documents, photos, plasma, thank you letters, and instructions)
  • Program Supra lockboxes, generate one-day codes, and maintain a log
  • Track & maintain keys/key logs for listings
  • Unlock and relock doors, move display stands
  • Organize FedEx pick-ups upon agent request
  • Keep an orderly front desk, reception, and conference area
  • Maintain brochure racks
  • Put together Seller, Buyer, and Rental packets
  • Stock up Gallery of Homes and Portfolio
  • Interface with other administrative professionals pleasantly
  • Other related duties as assigned

Qualifications

Education:

  • Minimum of high school diploma or the equivalent.

Experience:

  • One to three years of clerical or administrative experience is strongly preferred.

Knowledge and Skills:

  • Strong computer and keying skills. Typing speed of 45-60 w.p.m.
  • Proficient with Microsoft, Apple, Google
  • Proficient with Word, Excel, PowerPoint, Outlook
  • Self-motivated, organized, and detail-oriented.
  • Ability to work independently and prioritize and handle multiple tasks and projects concurrently.
  • Effective oral and written communication skills, interpersonal skills a customer-service focus, and the ability to work as a member in a team-oriented environment.
  • Knowledge of real estate, title, and/or mortgage business is helpful.

About Houlihan Lawrence

HOULIHAN LAWRENCE

The Future of Real Estate Since 1888

 

For 125 years, our team of real estate experts has been the market leader in New York City's northern suburbs. We have the largest regional and global network with long-standing international connections and partners in 65 countries

 

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