Office Administrator
Douglass & Runger
Memphis, TN US
Posted ago
Douglass & Runger

Seeking a Seasoned Office Administrator

Do you have what it takes to help our law firm run more efficiently so that our attorneys can focus on the zealous representation of clients to provide them with a brighter future? Do you want to be an integral part of our firm’s growth process? If you do, we have the perfect opportunity for you!

We are enterprising family law, probate law firm, and civil litigation firm that is on track for aggressive growth, and we need an experienced Office Administrator to join our team and work directly with the managing attorney to ensure the firm’s operations run efficiently so that our attorneys can focus their time and attention exclusively on handling client matters.

We want to be known for helping clients come out of extremely emotional processes feeling as though they are a better person and that they had a team behind them that really cared and fought for them. We are growing fast and need an Office Administrator who is highly organized, detail-oriented, and experienced in assisting a managing partner with running a successful business.

This position will be responsible for important work, including:

  • Managing interactions with IT, phone system, internet, copy machine, and building maintenance vendors
  • Calculating payroll and accounts payable EFTPS payments, and issuing checks for payroll and all other office-related expenses
  • Bookkeeping duties associated with the law firm, adding and updating ledgers on various matters, preparing disbursements, and communicating with clients.
  • Providing administrative support as needed for our staff, including drafting correspondence to clients and opposing counsel, preparation of legal documents, and overseeing invoicing
  • Maintaining and updating data in the firm’s practice management software
  • Working side by side with the managing attorney with the development and implementation of firm-wide processes, policies, and procedures

If these statements appeal to you, then you may be our Office Administrator:

  • You can maintain your professional composure in all situations, even stressful ones, and flourish in a fast-paced small law firm environment
  • You smile when you answer the phone or deal with clients
  • You are a team player with great attention to detail
  • You are very good with calendars, e-mail, excel spreadsheets and Quickbooks, word processing, and the internet
  • Your middle name is “No Drama”
  • You are an awesome juggler of tasks and can change gears quickly
  • You do not think scanning and copying are “beneath you”
  • You love numbers and data analysis
  • You relish the opportunity to be an integral part of the growth process for our firm and love seeing progress occur with the proper implementation of systems designed to foster growth and sustainability

We love to help people learn and grow and look forward to supporting you in your transition onto the team, but we need someone who is ready to hit the ground running. The ideal candidate will be able to take initiative on work that needs to be done, complete tasks with minimal hand-holding, be process-driven, and committed to helping our firm reach peak efficiency.

This is a full-time job where you are expected to be the fulcrum for our firm’s growth and sustainability, so you absolutely must be able to work in the office for 40 hours per week. Salary is commensurate with skill and experience and is negotiable. There is an opportunity for growth in our firm for those candidates who can demonstrate their profitability. We give opportunities for personal and professional development.

Prepare a cover letter with no more than TWO paragraphs and a closing sentence. In the first paragraph explain what you believe are the 3 most important qualities needed in someone who will be an Office Administrator. In the second paragraph, explain why you applied to this particular ad and how your work experience will enable you to excel in this position. As a closing sentence please write, “I have read the instructions contained in the job posting and have followed the instructions.”

Responsibilities

  • Managing interactions with IT, phone system, internet, copy machine, and building maintenance vendors
  • Calculating payroll and accounts payable, EFTPS payments and issuing checks for payroll and all other office-related expenses
  • Bookkeeping duties associated with the law firm, adding and updating ledgers on various matters, preparing disbursements, and communicating with clients.
  • Providing administrative support as needed for our staff, including drafting correspondence to clients and opposing counsel, preparation of legal documents and overseeing invoicing
  • Maintaining and updating data in the firm’s practice management software
  • Working side by side with the managing attorney with development and implementation of firm-wide processes, policies and procedures

Qualifications

  • 5+ years of management experience strongly preferred
  • Proficient in Microsoft Office and Quickbooks
  • Experience calculating payroll and performance of general bookkeeping responsibilities
  • Must possess excellent interpersonal skills as the position requires interacting directly with clients
  • Must have graduated high school, received a G.E.D. or equivalent

Compensation
$36,000 - $40,000 yearly
About Douglass & Runger

Douglass & Runger is a growing, small law firm servicing clients primarily in the areas of family law and probate law. We help our family law clients navigate the divorce process by protecting the things most important to them: the well being of their minor children and their personal assets, and we provide our probate clients peace of mind after the death of a loved one by navigating them through the probate process. We maintain a family like environment for not only our clients, but also our attorneys and staff and are protective of our in-office culture. We provide our clients the security of knowing that they have a law firm that will support them through difficult life obstacles they face no matter what!

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