The Multi-Departmental Administrative Assistant will provide support to the Human Resources Director, Grants Management Director, and Executive Director.

Human Resources: ~30 hours/week

This employee will work under the direction of the Human Resources Director to help meet the HR goals of the organization. This employee will work in a support capacity for all HR functions, including but not limited to recruitment, employee records, payroll, and benefits. 

Grants Department: ~5 hours/week

The Assistant will work up to 5 hours a week offering administrative support to the Grants Department.

Executive Director: ~5 hours/week

This position will support the Executive Director in scheduling and preparing for meetings, including executive committee and board meetings.

Under the direction of the Human Resources Director:

• Coordinates bi-weekly payroll in ADP and ensures that associated activities and reports are completed as required.
• Helps new employees navigate the onboarding process for Homeward Bound.
• Maintains employee personnel records.
• Administers benefits changes for employees, including new enrollments, changes to coverage, and terminations/COBRA events.
• Coordinates preliminary talent acquisition including job postings, resume reviews, and initial phone interviews.
• Collaborates with the HR Director and Program Managers/Directors as a part of the hiring committees.
• Schedules and coordinates New Hire Orientation with Program Directors.
• Assists with basic unemployment claims paperwork.
• Assists with meeting preparation and presentations.

 
Under the direction of the Grants Management Director:

• At times, manage grant information in donor database.
• Schedules and supports meetings—in person and virtual with donors and grant professionals.

Under the direction of the Executive Director:

• Schedules and supports meetings – in person and virtual.
• Assists with event and meeting preparation, including printing materials and/or packets, managing RSVPs, and providing drinks and food.

 
** This job description does not list all of your job duties. Occasionally, your supervisor might request that you perform other reasonable duties in order to most effectively work towards Homeward Bound’s mission of ending homelessness.

• At least 1 year of relevant experience, preferably at a nonprofit organization.
• Bachelor’s degree in human resources or a related field.
• Exceptional communication skills, both verbal and written.
• Demonstrable creativity and productivity in written, digital, and visual communications.
• Experience with ADP payroll is preferred. 
• Highly computer literate.
• Meticulous attention to detail.

Homeward Bound of WNC is the leading nonprofit organization in Buncombe County focused on ending homelessness using the best practice Housing First model. We work collaboratively with community partners and have a proven track record of stabilizing individuals and families. Since 2006, Homeward Bound has moved more than 2,236 men, women, and children off the streets, out of cars, camps, and shelters, and into permanent housing – 89% have not returned to homelessness.

Our values:

• We believe in the absolute value and worth of every single human being.
• We believe that housing is a basic human right, integral to self-worth and dignity.
• We believe that homelessness is a solvable problem.

Mission: To prevent and end homelessness in our community through permanent housing and support.

For more information, visit: https://homewardboundwnc.org/