Mortgage Administrative Office Manager
New American Funding
Ontario, CA
Posted ago
New American Funding

We are seeking an Office Manager to help with the day to day needs and details of the office to ensure the office and manager are able to focus on production and growth.

The Administrative Director oversees the day-to-day operation of our busy Mortgage office. This role requires competency and confidence in interactions with all levels of employees both internally and externally. This position is responsible for managing calendars, setting appointments, planning events, producing documents, and completing projects with minimal supervision along with a high level of attention to detail. Strong customer service skills, excellent typing skills and strong organizational skills are required. This role requires familiarity with office leases and the ability to extract necessary information.

The ideal candidate has experience in managing a large fast paced office environment and can approach this position with strong management and organizational skills, responsibility and commitment. We are looking for a team player with a great attitude who enjoys working with people. Must have prior experience as an office manager and/or executive assistant in a large organization.

Responsibilities

  • Provide contract assistance to other positions in the company
  • Update the listing and sale filing systems
  • Create listing and sales checklists
  • Provide status reports
  • Assist with title exams, title sheets, executing commissions, and coordinating buyer and seller information
  • Assist with the creation of marketing materials like brochures, renderings, Facebook Ads, Zillow and Trulia listings, video, and Website Design
  • Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports

Qualifications
  • Problem solving ability
  • Proficiency in Word, Excel, Power Point, Outlook and Internet skills
  • Great time management skills
  • Excellent customer service, organizational and communication skills
  • Ability to multitask, work in an environment where frequent interruptions may occur
  • Ability to work collaboratively and independently
  • Friendly, outgoing personality
Compensation
$15 - $17 DOE
About New American Funding

We are a branch of New American Funding located here in Ontario, CA off of Haven and the 10 freeway. We are an office of motivated people looking to be the best mortgage office in the industry, providing the best service to our clients, partners and team. 

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