If you are interested in using your exceptional organizational, planning, and computer skills to be part of a growing law firm, this might be the job for you! 

We are seeking a high-level player with organizational talent to help us aggressively grow our team and business. Our Litigation Legal Assistant will play an integral role in creating memorable experiences for our clients in person and over the telephone while providing excellent support to our team. The person we hire must bring energy, positivity, and a “can-do” attitude to work every day while working in a very dynamic environment. Additionally, this position requires compassion, discipline, focus, and attention to detail. 

Our Litigation Legal Assistant will handle communications between clients, opposing counsel, courts, court reporters, and other firm team members. Applicants must be able to maintain the ability to remain calm and collected in a fast-paced environment in high-pressure situations.

A Klie Law Offices Litigation Legal Assistant will be someone who:

• Interacts with clients and other parties and builds relationships with them by phone, email, and in person
• Maintains and updates our case management system
• Manages calendars for contingency practice areas. This includes: scheduling appointments, entering tasks and deadlines, and ensuring the Firm and team’s calendars are accurately maintained and organized in a logical and efficient manner
• Retrieves and delivers emails and voicemails and ensures that copies of messages are documented in the Firm’s files (paper, electronic, or both)
• Interacts with the courts and administrative agencies regarding hearings, motions, and other appearances, becoming the courts’ primary point of contact with the firm for all administrative and scheduling issues
• Prepares and sends legal correspondence as directed by attorneys; puts documents typed initially by attorneys into final form, ready to be delivered to courts, clients, and co-counsel and opposing counsel
• Ensures that the attorney has all of the relevant materials ready when the attorney has meetings or court appearances
• Draft necessary notices of all relative scheduled events
• Drafts letters of representation, requests for records, and subpoenas
• Enters time and billing data
• Make copies/scans documents and preparation of binders as needed upon request
• Processes outgoing mail for contingency attorneys and paralegals
• All other tasks as assigned by attorneys and paralegals
• Serves as backup to the receptionist and assists with answering incoming phone calls

We are looking for someone who:

• Is professional and reliable
• Is comfortable speaking on phone and is not intimidated by speaking directly to attorneys or judge’s offices
• Knowledgeable and proficient with Microsoft Office, including Microsoft Word, Outlook, and Excel
• Conquers scheduling and coordinating events
• Is positive and optimistic
• Is always ready and willing to lend a helping hand and will never say "that's not my job."
• Can change gears quickly while not taking the request for changes personally
• Understands the importance of doing good work, and doing it on time
• Is an outside-the-box problem solver
• Can deal with a boss who is always busy, might not give much direction, might get distracted by new exciting things, and who hates dealing with admin stuff
• Is not afraid to point out that you need more training or communication from your boss in order to get your work done
• Treats callers with respect, and does not allow being busy to get in the way of providing good customer service and making clients feel like the most important thing.
• Being familiar with practice management software or similar technology is a plus.

Klie Law Offices, PLLC is a growing litigation law firm that takes pride in helping our clients through difficult times by providing honest and efficient service. Our areas of practice include family, employment, and personal injury. We service clients all over the state of West Virginia. We strive to bring a high level of honest and ethical legal services and strive for client satisfaction.

• We guide families through difficult times to brighter tomorrows.
• We help innocently injured people who suffer harm and losses.
• We help hard workers who have been wrongfully fired put their lives back together.

As part of our compensation package, we offer health, dental, and life insurance, paid holidays, vacation, 401K matching as well as a structured bonus program.