Listing Manager / Administrative Marketing Coordinator
The Mark Ramey Group
Orlando, FL
Posted ago
The Mark Ramey Group

Who are we? The Ramey Group of Keller Williams is a quickly-growing, dynamic, team-oriented group of real estate professionals who are passionate about delivering a world class experience to hundreds of home buyers and sellers a year. 

We are learning-based, growth-minded, highly accountable, fun loving and committed to WINNING. Our next Listing Coordinator will be too!

Who are you? You should be: organized, positive, a good communicator (both written and verbal), methodical, possess excellent computer skills, a good sense of humor, a fast learner with a quick mind and willing to work hard and smart. 

It is preferred that you have a valid Florida Real Estate License, and if not, that you would be willing to obtain one. It is also preferable if you have worked with MLS and Dotloop. 

Not a worry if you do not have these preferences as long as you are willing to put in the work as we are willing to provide on-the-job training plus all the tools to help you succeed! 

If this sounds like you, let’s talk! You'll work in a fast paced real estate office in the Dr. Phillip area of Orlando in a people-oriented business.


Prepare Listing Agent for Listing Appointments:

  • Prepare comparative market listing analysis
  • Prepare report cards for Agent comparison
  • Prepare listing documents
  • Email appointment information to seller and confirm by phone day of appointment
  • Create home selling package

Execute Listing Packages:

  • Create a job jacket
  • Review all paperwork for completion
  • Follow up for any missing or incorrectly completed documents
  • If listing appointment was by phone, prepare and send all documents for electronic signature thru Doc-U-Sign
  • Introduction phone call to seller: review all documents and request any warranties, surveys, termite bond, etc. from seller
  • Schedule second call to review sellers disclosure and seller questionnaire in detail with seller
  • Follow Honey Moon Seller Checklist closely
  • If condominium, obtain condominium documents from Homeowner's Association
  • If single family home with HOA, obtain HOA documents
  • Follow Listing Checklist closely
  • Schedule photography appointment
  • Get lock box on property
  • Input listing on MLS
  • Record message for property on Sign Rider
  • Order "For Sale" sign for property
  • Prepare weekly showing feedback report for buyer
  • Input price reductions when Listing Agent negotiates
  • Schedule Open Houses
  • Prepare offer emails when offers come in and forward to seller / listing agent
  • Call lender to vet buyer for loan
  • Send accepted offers out for signature
  • Email executed contract out to sellers and buyer’s agent
  • Hand off file to Closing Coordinator and brief on file

Preliminary Listings: Until “live on market”, Coordinate the Following:

  • Project Manager for all listings until they sell
  • Obtain list of all to be done and timeline for all work
  • Monitor repairs daily or weekly depending on nature of work
  • Obtain all receipts and paperwork for completed work
  • Remain in close contact with sellers
  • Update Comparative Market Analysis if Pre Lim status is longer than 2 months

Administrative Functions:

  • Maintain Team calendar
  • Review team emails
  • Grow team Business though creation of effective and efficient systems

  • Proven ability to succeed
  • Calm under pressure
  • Great ability to focus
  • Experience in Real Estate, Transaction Coordination, Titles or Mortgages
  • Two years administrative experience preferably in real estate office
  • Strong computer skills in Microsoft Office products
  • Typing speed of 45 wpm minimum
  • Ability to work independently and prioritize multiple tasks and projects concurrently
  • Effective oral and written communication skills and an excellent customer service focus
  • Effective analytical and problem-solving skills
  • Excellent organizational skills with a focus on detail; high degree of accuracy
  • Strong work ethic
  • Willing to work client based events, which are currently planned for twice a year
  • Computer skills, including but not limited to Microsoft Office Suite, e-mail, Facebook, Twitter, WordPress and more
  • Bachelor’s degree preferred

$30,000 - $38,000 performance bonus DOE
About The Mark Ramey Group

About The Mark Ramey Group of Keller Williams Classic Realty

To be recognized as the real estate group of choice providing superior service to our buyers and sellers. Knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. Whether it’s selling a home, searching for a home, or negotiating a contract, each member of The Mark Ramey Group is an experienced real estate professional who applies their expert skills to each step of the process to help each client achieve an outstanding result. We put a huge emphasis on our team culture of learning, growing, serving, and having fun, and are seeking those who share our passion.

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