Administrative Assistant
Ogunquit, ME
Posted ago

We are seeking a dedicated, experienced administrative assistant to fill a flex-time position supporting our Director of Operations, starting at approximately 20-25 hours weekly, with growth potential. Some evening and weekend hours required as needed. Real estate experience highly preferred and licensed agents are welcome.

This position offers varied responsibilities daily and a very nice office environment. Candidates for this position are friendly, energetic, self-motivated and extremely detail-oriented, with excellent organizational and interpersonal skills. Must have proficient command of technology and be computer savvy.

Our administrative assistant will have excellent communication skills, the ability to multi-task and exceptional phone manner. Microsoft Office (Word, Excel, Outlook) required. Proficiency at quick typing required. This critical position requires someone who can be interrupted frequently, maintain an exceptional attitude, joyfully serve others and shares our belief that people come first. We would love to have you join our teaml!


  • Interface with homeowners to help them complete and sign listing contracts
  • Write descriptive text for marketing brochures and flyers
  • Create MLS listings
  • Provide updates to homeowners regarding their showings and feedback
  • Communicate with other real estate agents regarding their showings of our listings
  • Maintain showing logs and listing files
  • Prepare listing portfolios
  • Verify and sign off on all documents received for correct signatures and dates
  • Provide follow up service to clients and prospects
  • Help maintain database


  • Experience in Real Estate, Transaction Coordination, Titles or Mortgages preferable but not required
  • MLS experience helpful
  • Must possess excellent written and oral grammar and writing ability
  • Reliable and dependable
  • Motivation to provide excellent customer service and experience
  • Accurate and attentive to detail
  • Warm, engaging, inviting personality

$15 - $17 per hour starting

We are a husband and wife Real Estate Team working out of our home and have just taken on a $10 million project! 

Janna, the Lead Agent, has four buyer agents and our Director of Operations. She is the #1 Agent in York County, Maine listed and sold, non-office or group owners.

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