Listing Coordinator / Real Estate Administrative Assistant
The Huffaker Group
Mt. Juliet, TN
Posted ago
The Huffaker Group

The Listings Coordinator will assist with processing real estate files. We are looking for a candidate who is extremely detail oriented with a passion for accuracy and exceptional customer service. Great verbal and written communication skills are a must. Past experience highly encouraged. This position supports a fast-paced, highly collaborative team.

  • Prepares required real estate documents for client signatures and completion.
  • Reviews contracts and follows compliance procedures and guidelines.
  • Builds and activates 3-5 listings per week, sends listing agreements, schedules photos.
  • Maintains active listings with price changes, open houses, edits, and status updates.
  • Coordinates a copy (description) request with marketing.
  • Coordinates delivery and pickup of lockboxes and signs as needed.
  • Sets up centralized showing service for all listings.
  • Completes the contract to close process for all listings.
  • Ensures all post-closing funding and file compliance items are completed and accurate.
  • Maintains database and updates client files on any changes to any contact info.
  • Maintains a spreadsheet with projections and closings.

We provide training, coaching, and an abundance of resources to help you achieve your professional and personal goals.


  • Ability to work in a very fast-paced environment and under strict deadlines.
  • Attention to detail and strong data entry skills. Enjoys data entry.
  • Organized with the ability to multitask and prioritize tasks according to importance.
  • Process driven.
  • “Get it done” attitude with a high sense of urgency.
  • Professional verbal and written communication skills.
$36,000 + commission
About The Huffaker Group

Join one of the top real estate teams in the nation! The Huffaker Group is a team of real estate experts dedicated to delivering unrivaled client satisfaction. We offer a unique team structure designed for personal growth and financial success in a supportive and fun work environment. Expand your skill set with the unparalleled training programs of the world’s largest real estate company, Keller Williams Realty. The Huffaker Group is among the top 1% of real estate agents in the nation and endorsed by the national voice in money, Dave Ramsey. Build your career with the best! Learn more about our team at or

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