Listing Coordinator
The Suarez Team
Marina del Rey, CA US
Posted ago
The Suarez Team

Work for a nationally ranked, industry-leading real estate company based in the heart of Silicon Beach. With a focus on world-class client service, business growth, process, technology, and culture, our company continuously raises the bar for what a real estate company can achieve. Your positive attitude and consistent, reliable work ethic will be key to your success in this role. This position is a great way to break into real estate and learn the industry from the best!

We are only interested in candidates who demonstrate commitment, integrity, possess a growth-mindset, and strive for excellence in everything they do. This position is available immediately for the right candidate.

As the Real Estate Listings Coordinator you will:

Provide daily showings and coordination support to the Listings Manager and Operations staff. Below is a more detailed list of your primary responsibilities but does not include everything and is subject to evolve over time as the company grows.


  • This position is Wednesday-Sunday 8 AM- 5 PM
  • Prepare pre-listing consultation documents for Listing Agent if needed.
  • Assist coordination of property to get it listed and get it under the agreement, such as preparing a listing for open houses with all necessary materials, installation of lockboxes, maintenance of properties and supplies, coordination of showings, and scheduling open houses.
  • Coordinate and sit at our listings for inspections, showings, appraisals, retrofit, and walkthroughs. 
  • Support Listing Manager with some contracts/paperwork. 
  • Schedule and sit Retrofit inspections and completions. 
  • Create open house signage placement maps and get required approval from the supervisor on a weekly basis to Create open house signage riders on a weekly basis
  • Place and collect any front yard rider signage
  • Maintain inventory and keep all company signage organized and clean
  • Work with our signage vendors to ensure proper signage is requested and displayed during all phases of the listing (coming soon, open house, sold, etc)
  • Ensure accurate inventory is kept and replenishment is ordered on all Open House Supplies as needed.
  • Setup first Open House inventory and document set up to be shared with Agents holding future open houses.
  • Work with our Marketing Team to schedule Media Days and Twilights.
  • Create and Launch Listings on the Multiple Listing Service. 
  • Assist Listings Manager in coordination of closing gifts for clients
  • Maintain client database and contact information.
  • Meet with clients to coordinate Fineman Suarez, Inc. moving truck rentals
  • Assist with one-off ad hoc tasks that arise in any department.
  • Field general office inquiries and customer requests.
  • Assist the company’s Marketing Team and Client Care Coordinator with Event set-up and breakdown when needed.
  • Manage and maintain office supplies, order supply replenishment


  • **A minimum of 1 year in a support role with a proven work ethic and strong managerial references.
  • **Real estate license is a MUST
  • **Ability to work steadily and confidently within a startup, fast-paced environment.
  • **Must have a reliable car and clean driving record. Sometimes you may have to drive our company moving vehicle.
  • Professional appearance and appropriate work attire.
  • Excellent organizational and time management skills
  • Positive mental attitude and team-oriented approach to solving problems.
  • Proven proficiency with the Microsoft Office Suite (Word, Excel)
  • Strong written and oral communication skills, including strong listening skills
  • Ability to use office equipment, including copiers/scanners, etc.
  • MUST be able to provide proof you are eligible to legally work in the United States.

About The Suarez Team

We are a rapidly expanding team. We intend to be a national team by the end of 2021. We are looking for someone to continue to grow with us as we become a national company.

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