Listing Coordinator for Real Estate
The Tim Kress Team - RE/MAX 1
Cedar Park, TX
Posted ago
The Tim Kress Team - RE/MAX 1

Dynamic Real Estate Team is searching for an individual to handle real estate listings from pre-listed to under contract. This is a great opportunity for someone who loves a rapid-paced, fun, ever-changing environment. Training will be provided, but some real estate experience required. A positive attitude is a must!

Listing Coordinators are individuals assigned to ensure agents are able to market, present, and successfully list and sell a seller's property by preparing materials, communicating with clients, vendors, and agents, and uploading the listing into the MLS. Continuing client care, communicating with agents, and followup on all showings are a must, until property is under contract. In some real estate offices, the Listing Coordinator carries dual responsibilities and works with a Marketing Coordinator. Together, the Listing and Marketing Coordinators are responsible for ensuring that each property receives maximum exposure using various media. The ultimate goal is to get the best price for a listing, resulting in a satisfied seller.

Responsibilities

Job responsibilities of the Listing Coordinator include:

  • Client services, friendly and helpful, service oriented 
  • Follow and be held accountable to team listing process 
  • Update team listing process as required by team leaders 
  • Communicate by phone as needed with clients (minimum of once per week), agents, and vendors throughout the listing process 
  • Prepare listing agreements and listing paperwork as needed 
  • Assist clients with paperwork 
  • Coordinate team runner scheduling 
  • Order/schedule home stager 
  • Order virtual tour and photography through preferred vendor 
  • Enter all elements required for listings into MLS and maintain listing until under contract 
  • Enter listing into CRM - online management platform giving all parties to the transaction access to documents pertaining to and notes on the current status update of process 
  • Verify the property tax information in the MLS 
  • Ensure all input of listing data is correct 
  • Upload photos, seller’s disclosure, survey, property info, other docs, virtual tour etc. into MLS 
  • Assign Supra lockbox and Text Rider in systems 
  • Post listings on office websites, personal websites, etc. – maintain throughout 
  • Design and production of marketing flyer and/or 
  • Just listed cards produced and mailed with preferred vendor 
  • Schedule open houses in MLS and sent to print for advertisement if applicable 
  • Order production of marketing material and have delivered at property 
  • Maintain daily showing feedback 
  • Weekly updates Monday-Tuesday with feedback update pertaining to property 
  • Complete and submit specific office paperwork that pertains to the file 
  • Database management 
  • Website maintenance 
  • Design and production of marketing flyer and/or collaboration with marketing coordinator 
  • Coordinate Just Listed/Sold cards produced and mailed with marketing coordinator 
  • Schedule open houses in MLS and sent to print for advertisement if applicable 
  • Order production of marketing material and have delivered at property 
  • Maintain daily showing feedback 
  • Review all documents and contracts to ensure all addenda, amendments, and other paperwork are correctly signed and executed 
  • Maintain all client files, making sure all phone numbers are correct and accessible, and all paperwork is filed correctly 
  • Responsible for keeping the entire team updated on the progress of all listings and advising team members when they need to become involved in negotiations or problem resolution 
  • Set and confirm appointments as needed 
  • Write thank you notes to clients, and mail items as necessary 
  • Answer phones 
  • Adhere to scheduled days and actions plans 
  • Daily office duties 
  • Keep a neat and tidy desk/office

Qualifications

We are looking for a person who has the following qualifications:

  • Hardworking, excellent work ethic  
  • Dedicated to exceptional customer service  
  • No fear of making phone calls  
  • Will take initiative to independently solve problems  
  • Able to effectively and calmly manage and resolve conflict  
  • Perform well in a very fast pace environment  
  • Excellent organizational and follow-through skills  
  • Flexibility to adapt to changing schedules and priorities  
  • Attention to detail  
  • Learning based  
  • Excellent time management skills  
  • Basic understanding or the real estate transaction process  
  • Familiar with and able to use basic computer applications and programs such as Google Suite, Microsoft Office, DocuSign, ZipForm, BackAgent, etc.  
  • Ability to update web site components as needed  
  • Ability to assist in routine office and transaction tasks

Compensation
$12.50/hr + bonus/plan
About The Tim Kress Team - RE/MAX 1

We are a positive, growing, and dynamic team of 12+ members dedicated to wholeheartedly helping buyers and sellers. A few of our beliefs are:

  • We live in a world of abundance. There is always more than enough.
  • We reap what we sow. Our thoughts and actions determine our results.
  • Time is the only limit. Every day is relevant in making progress towards success. 
  • We embrace discomfort. Discomfort results in growth and character. 
  • Focus leads to success. Daily progress and utilizing established systems and processes is the key to long-term mastery and success. 
  • Learning is a lifelong journey. Growth and mastery require a willingness to learn. 
  • We are better together. A caring, sharing, and encouraging culture enriches everyone. 

Awards:

  • RE/MAX Top 5, 2006-2017
  • Austin Business Journal Top 20 Teams, 2007-2017
  • RE/MAX of TX Broker/Owner of the Year, TX, 2013 & 2016
  • RE/MAX of TX Broker/Owner of the Year, U.S., 2016
  • Most Buyer Transactions | Most Seller Transactions | Highest Sales Volume

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