Licensed Transaction Coordinator
Keller Williams Realty Atlanta Partners
Lawrenceville, GA US
Posted ago
Keller Williams Realty Atlanta Partners

Our real estate office is seeking a transaction coordinator who can effectively assist our valued home buyers and sellers from contract to close. You’ll work to make sure home inspections are arranged, assist with escrow documentation, schedule inspection appointments, and repairs, and assure offers and counteroffers are approved. Applicants should enjoy helping people and continually learning how to streamline our process. Sound like something you’d love? Apply now!

Responsibilities
  • Aid real estate agents, clientele, and other stakeholders with paperwork and ensure the completion of all escrow documents, such as appraisals, titles, and mortgage loans
  • Input client information into the client database system, track transaction activities, and submit each necessary document to the office broker for file compliance
  • Oversee all administrative tasks regarding home buyer and seller transactions from executed purchase agreement to close
  • Make sure the buyer’s offer and counteroffers get approved by the seller to ensure a smooth real estate sales process
  • Ensure inspections are scheduled and assist with negotiating and completing any necessary repairs

  • Act as liaison between real estate agents, clients, attorneys, escrow companies, and mortgage brokers during the process of a real estate sale and effectively manage the administrative tasks involved in closing a sale
  • Create timelines and follow up with individuals as needed to ensure all deadlines are met and contingencies are released
  • Maintain accurate and compliant files for all transactions
  • Create a house file (either in Dotloop or physical) for all transactions
  • Create Green sheets
  • Understand the contracts in order to summarize all important terms, conditions, and contingency dates
  • Communicate with the agent several times throughout the transaction including all important dates, missing documents, calendar reminders, file compliance status, etc.
  • Communicate regularly with the client to send them reminders, check-in, and let them know what to expect in each step of the closing process
  • Establish relationships with all third parties including lenders, inspectors, appraisers, and all agents in order to ensure a smooth closing process and share relevant information
  • Draft any addenda needed along the way and keep a record of them on file and ensure they are shared with relevant parties
  • Be the first point of contact/resource for all questions that arise throughout the closing process from the agent (and client, attorneys, lenders, appraisers, other transaction coordinators/Realtors, etc.) 
  • Stay in good communication with the agent if any issues arise that they need to handle or negotiate
  • Coordinate closing date, time, and location and notify all parties
  • notify the client about utility accounts to set up/cancel
  • Draft a commission statement for our listings and verify commissions for our buyer side transactions prior to closing (along with utility and other prorations)
  • Put together the closing file for the agent including any documents needing signatures/initials/dates, commission amount for the check to bring back, and any other documents needed from closing
  • Closeout the file after the closing including changing the MLS status to closed for our listings, double-checking the file, making an electronic copy of the HUD, and processing the check
  • Follow up with clients after the sale to check-in and request a testimonial
  • Have a firm knowledge of Dotloop and Docusign

Qualifications
  • Already a licensed realtor or is pursuing real estate license
  • High school diploma or GED required, preferably some college experience
  • Driven by a desire to provide excellent customer service and a great customer experience
  • Background or knowledge of the real estate industry, transaction coordination, titles, and mortgages preferred
  • Applicants must possess exceptional organizational and verbal and written skills

  • People-oriented
  • Strong written and verbal communication skills
  • Good organizational skills
  • Learning-based
  • Willing to learn scripts and dialogues
  • Real estate license

Compensation
$30,000 yearly
About Keller Williams Realty Atlanta Partners

Have you ever wanted to work for a company that values creativity and your new ideas? We are a fast pace technology-driven company, looking for our next top-performing employees. 


Ready to apply?


Please submit your resume and cover letter, complete DISC assessment, and a summary of why you would be a good fit for this role. Submitting a short video is highly favorable. Email video to micheleradtke@kw.com

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