Licensed Real Estate Transaction Coordinator / Executive Assistant
Jill Smith Realty
Cypress, TX
Posted ago
Jill Smith Realty

We are seeking an Exceptional Transaction Coordinator for our growing real estate team to help keep our agents on track and ensure our clients experience top-notch service. The ideal person is someone that cares about the quality of their work and enjoys working in a fast paced, small office environment. You'll have a friendly positive attitude, be a team player, and multi-tasker with a sense of urgency. You will also be interested in the long term of the business.

This job is responsible for the day to day support of the Sales Agents on the team. The Transaction Coordinator brings his/her intent attention to detail to the table in order to play a key role in the achievement of our real estate team's goals through the facilitation of smooth transactions from point of accepted contract to delivery of keys.

This person excels at creating systems and improving processes, works well from a list and can strategically manage their tasks without much direction. The Transaction Coordinator must be detail oriented but maintain a high-level of fluidity and flexibility. The tasks that must be performed to get a contract to closing do not always happen in a linear manner, and it is because of this fluid nature of the tasks that keen attention to detail is necessary.

You are: Accountable, patient, detail oriented, prudent, dedicated and communicative.

General hours are Monday-Friday, 9-5 but some flexibility is required for client events.

We offer and fun and friendly office with great teammates!

  • Build, implement and manage all systems for clients, database management and back office support
  • Manage contract to close process
  • Keep agents informed about challenges and issues that need to be handled
  • Provide concierge level customer service to clients and customers
  • Work with the title company as a secondary liaison on any necessary information/documentation to help get the property to a successful closing

  • Must have a Texas Real Estate License
  • Would like someone with a minimum of 1 year experience as a transaction coordinator or admin assistant
  • Have excellent attention to detail and high-level accuracy with documents
  • Concerned with doing things the right way the first time
  • Ability to assess, prioritize and act quickly
  • Deadline driven and extremely organized
  • Excellent customer service and interpersonal skills; can empathize and build relationships with a variety of personalities
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, Power Point, and Internet skills
$35,000 - $40,000 inclusive of bonus
About Jill Smith Realty

The Jill Smith Team currently has 6 agents and we are looking to grow! We do between 100-150 transactions a year. We also have a listing coordinator who handles all aspects of the listings until they go under contract. 

As a team, our mission is to make clients for life, so our interaction with our clients is extremely important to us!

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