Licensed Real Estate Administrative Assistant
Ryan Hill Group Century 21 Naperville
Naperville, IL US
Posted ago
Ryan Hill Group Century 21 Naperville

We’re searching for a diligent real estate executive administrative assistant to support our Team Leader, Teresa Ryan. You’ll be responsible for administrative, organizational tasks including handling some inbound and outbound call to our clients, and providing superb customer service. Applicants should be extremely thorough, possess great interpersonal skills, and have basic knowledge of paperwork processes and database management. If this sounds like you, apply today!


  • Executive level assistant for Team Lead in managing the team, with real estate administration and organizational support
  • Fulfill client requests for information or other relevant transaction services in a quick and friendly manner.
  • Plan travel arrangements, open houses, final walkthroughs, and other necessary engagements
  • Enjoy being on the phone and following up with buyers and sellers who have made requests on showing properties and on a transaction
  • Gather information from prospective clients and qualify them prior to moving them forward in the sales pipeline so agents can provide an efficient sales process
  • Track important dates for transactions
  • Track monthly and quarterly performance and sales key metrics to ensure sales goals are met
  • Put up-to-date information on clients into the database system so agents have the most accurate and current data
  • Sierra CRM Lead management/ensuring all active leads are receiving timely phone calls, texts, emails from the Outside Sales agent assigned.
  • Preparation of Pre-List Marketing Packages and ensure delivered to potential sellers
  • Assist co-list agents with preparation of listing marketing materials
  • Add listings in MLS
  • Proficient with DigiSign and SkySlope
  • Have contract, amendment, and closing experience


  • A valid Real Estate License is required for this job (min. 2 years)
  • Previous real estate Administrative office experience (minimum 2 years)
  • Must possess great attention to detail, communication and interpersonal skills
  • High school diploma required, bachelor’s degree preferred
  • Proficient w/Microsoft Office Suite incl. Powerpoint, Excel, Word, Teams
  • DigiSign and Skyslope experience
  • Fast and accurate typist
  • Sierra Interactive CRM experience preferred

About Ryan Hill Group Century 21 Naperville

Ryan Hill Group (Century 21 Affiliated - Naperville) is organized and led by Teresa Ryan. We are an award-winning team, ranking at #3 in all Chicago Metropolitan area Century 21 offices (2021), #44 in Country (2020), and named Wall Street Journal Real Trends Top 1,000 Agents/Staff 2013-2020. We have a growing staff of Brokers with additional marketing, accounting, and agent support members. We are all committed to continuing to grow, learn, and be our best! All while working together to support those we serve. Our mission is to deliver the absolute best customer service, professionalism, and results. Ongoing growth, development, teamwork, and FUN are our commitments, and always "doing the right thing" is at our core.

Acceptable file formats include .doc, .docx, .pdf, .txt.
By applying, you consent to WizeHire's Privacy Policy.