Licensced Real Estate Assisant
RE/MAX Ace Realty
Downingtown, PA US
Posted ago
RE/MAX Ace Realty

Love Real Estate and love the money but have trouble getting clients? Work for our top producing agents who will give you the leads and all you have to do is convert and close. We are looking for an experienced Licensed Real Estate Assistant.

We need someone who will fit the team. We are an energetic, client-centered, highly efficient, motivated, and enthusiastic team. We need someone who will match our speed. We have the clients – we need someone good at conversion and closing. If this sounds like you, let’s talk!

Join our growing agency and you’ll be backed by the best sales team in the area. Apply today!



  • Maintaining, managing and marketing to a database of clients
  • Coordinating and marketing open houses
  • Creating and distributing real estate brochures, social media posts, updating websites and other marketing materials
  • Maintain short term and long term follow up program for database and SOI
  • Organize and market all events, pop-bys, closing gifts, thank you notes, birthday cards, holiday cards, calendar magnets, sports schedules etc (34 Touch Program)
  • Create/ Update Vendor Lists, Buyer Booklets, Seller Booklets
  • Create and Mail Just Listed/ Sold Postcards, Farming Marketing (8 x 8 and 3-week follow-ups)
  • Send Client Review Links and post to websites and online portals
  • Installation and removal of signs and lockboxes on the property
  • Preparing, posting, and updating property listings in the MLS
  • Order Office Supplies and Marketing Materials as necessary

Client Care:

  • Addressing client queries, following up on leads, and scheduling appointments
  • Making follow-up calls and controlling schedule of Lead Agent
  • Coordinating Buyer/ Seller Meetings with Lead Agent and other vendors as necessary
  • Gathering necessary information and compiling Comparative Market Analysis
  • Assisting clients to look for properties based on their needs and financial standing
  • Assisting in preparing and delivery of real estate documents and forms and obtaining signatures from all parties
  • Coordinate schedule and contract timelines on all deals with Lender, Title, Home Insurance Agents, Inspectors, and any parties involved in the deal
  • Under the direction of the Lead Agent assisting with negotiations and closing processes as requested
  • Taking photos of the properties under construction or repairs to determine the progress


  • Prepare and update the operational manual from day one.
  • Maintaining electronic and print records of transactions through Filing Systems, Dropbox, and Paperless Pipeline
  • Attend Inspections, Pre-Settlement Walk-Throughs, and Closings as needed
  • Set up MLS searches, Search and Send FSBOs to Buyers
  • Obtain Loan and HOA Information from Seller
  • Order Title / Seller Conveyancing as needed
  • Order and Attend any Use and Occupancy Inspections for Sellers
  • Prepare and Send Pre-Listing Materials
  • Review and Send Title Commitments and HUD Forms to appropriate parties
  • Coordinate and streamline social media and email marketing campaigns for active recruiting within the office
  • Set up ringless Voicemail Drops, Mess Text Messaging for Recruiting efforts
  • Other Duties as Assigned




  • High Level of “Can do” Attitude
  • Basic use of Excel, Word, Powerpoint
  • Basic use of and other marketing software 
  • Basic understanding of Internet Searches and PC Computer Systems
  • Basic understanding of social media platforms including Facebook, Instagram, Linkedin, Youtube
  • Must have and maintain an active Pennsylvania Real Estate License
  • Must have and maintain an active Bright MLS Subscription
  • Must have and maintain a Realtor Association Membership
  • Must have and maintain a Supra Key App Access

$17 - $19 per hour plus bonus and mileage
About RE/MAX Ace Realty

With a long-standing tradition of Excellence, Integrity, Knowledge, and Service we at RE/MAX Ace Realty hold all the aces to help you navigate through your real estate transaction and beyond. Whether you are a property owner, a buyer, a landlord, a tenant or a Real Estate Agent we will provide you with only the highest level of service and individualized attention you deserve. With our unique contemporary style and total passion for connecting people with property, we aspire to provide the ultimate real estate experience for today's modern consumer.

Driven to be the best, RE/MAX Ace Realty Staff, Agents and Owners bring the most innovative and technologically advanced programs and techniques to their business to achieve the best level of service excellence. We are an elite team of service professionals putting others first.

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