Legal Assistant
Grimaldi Law Firm
Hollywood, FL US
Posted ago
Grimaldi Law Firm
We're looking for an organized, detail-oriented, and experienced paralegal to play an important role on our legal team. You'll draft legal documents such as affidavits, prepare briefs, conduct legal research for trial preparation, and keep case files and other important information neatly organized and easily accessible. If you're interested in advancing your paralegal career with opportunities for growth, we want to hear from you.
Responsibilities
  • Coordinate law office activity, including the drafting subpoenas and coordinating with process servers
  • Work with lawyers to prepare for trial by conducting research on legal articles, preparing and organizing exhibits, organizing and coordinating witnesses, filing motions, and assisting with client meetings
  • Perform administrative duties such as answering phone calls and keeping our case filing system organized so all documents are readily accessible
  • Assist lawyers in preparing legal documentation, pleadings, and correspondence including correspondence such as interrogatories, subpoenas, deposition notices, complaints, pretrial orders, legal briefs, and affidavits
  • Conduct interviews with clients to gather information about their legal issues

  • Work alongside a variety of industry professionals such as real estate agents, title insurance agents, escrow officers, closing agents, settlement agents, law firms, paralegals, and escrow companies throughout the closing process
  • Conduct a title search to prepare a title abstract and title opinion
  • Ensure all legal documents at the county and federal level have been recorded and present deed to new owners
  • Verify ownership, legal descriptions, and restrictions by analyzing liens, maps, public records, leases, plat books, agreements, surveys, and contracts
  • Conduct property search to check for real estate title defects or issues, such as claims, liens, mortgages, deeds, wills, or fraud
  • Follow closing instructions, and verify that all closing conditions have been satisfactorily met
  • Verify all closing documentation, mortgage closing documents, third party orders, closing packages, and signatures are correct in the loan files
  • Collect documentation, review, prepare, and close cash or loan files
  • Perform tasks necessary to clear title requirements, fund the closing of real estate purchase and sale transactions, and confirm all items needed to issue title insurance policies have been met
  • Monitor scheduled closing dates and work with the closing team to ensure all deadlines are met
  • Request funding approval and once obtained initiate disbursement of funds to all necessary parties to the transaction


Qualifications
  • 3+ years of legal service experience under an attorney or lawyer in a law firm setting
  • Candidates should possess high-level organizational skills, and time-management skills
  • Must have completed an ABA-approved paralegal certificate program such as an Associate’s degree or proprietary school program in paralegal studies, Bachelor’s degree desired
  • Completion of a nationally-accredited paralegal program strongly preferred
  • Must have strong interpersonal skills and talent for writing and grammar

  • Experienced with Microsoft Office Suite
  • Requires 3-5 years of title closing experience, abstractor, title examiner, or closing services experience
  • A high school diploma is a requirement, but a college degree is preferred
  • The ideal candidate will be process-driven, highly analytical, and detail-oriented with excellent communication skills
  • State license requirements must be met for this position --title producers license is a bonus
  • Excellent written and verbal communications skills are essential
  • Extremely organized with great time management and analysis skills
  • Candidates must be proficient with MS Office and title software [Qualia Preferred]
  • Bachelor's degree preferred, high school diploma or GED required
  • 5 years of experience with conducting real estate closings from Intake to Post-Closing, including preparing closing settlement statements, clearing title insurance requirements, drafting closing documents, funding transactions, recording documents, and issuing the final policy
  • Ability to delegate tasks
  • Concerned about doing things the right way
  • Calm under pressure
  • Learning-based
  • Service-based attitude
  • Must be deadline-driven, detail-oriented, have strong organizational skills, and be able to succeed in a fast-paced environment
  • Client relations and business development experience are a plus

Compensation
$50,000 - $65,000
About Grimaldi Law Firm

Grimaldi Law Firm is a real estate title insurance and settlement services firm that provides closing services throughout the state of Florida. We are growing quickly and provide a comprehensive list of real estate services to many customers, including lenders, developers, and independent owners. We strongly believe that Real Estate ownership is the cornerstone to building wealth and enjoy helping our clients achieve this American dream. Grimaldi Law Firm also assists clients with planning for the "what-ifs" in life with full-service estate and trust packages.

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