Legal Assistant & Billing Administrator
So Cal Realty Law
San Diego, CA US
Posted ago
So Cal Realty Law

If you are an experienced administrative professional ready to put your skills and talent to good use while working in a hybrid virtual and in-office environment, then look no further. We are a small, but rapidly growing Real Estate Law Firm that’s looking to add a Legal Assistant to our team. This newly created hybrid position will be responsible for helping us manage the day-to-day legal administrative needs within the firm’s
services to clients, as well as managing our billing cycle, tracking client expenses, accounts receivable and accounts payable.

Before you apply, you should know that we are not your typical law firm. Our founding attorney is an entrepreneur who is passionate about protecting real estate investors and real estate professionals. We have set our sights on being the “go-to firm” for real estate law in San Diego, California. You must be a go-getter that takes pride in your work and someone who wants to be part of a professional team of highly adept, positive individuals!

While we are growing fast, we are still small enough to care about every team member and client. We need someone who is interested in being with us as we grow and is willing to wear multiple hats until the workload supports bringing on additional team members. While we look forward to helping you further develop your skills, you must be able to perform the basic responsibilities of the position so you can hit the ground running. This will be a very rewarding position for the right person, but if you are not self-motivated, comfortable with technology, or interested in being an A-Player, please do not apply.

If the following describes you, then YOU may be the Legal Assistant and Billing Administrator we are looking for:

  • You understand priorities change and have no problem switching gears quickly
  • You are detail-oriented and double-check your work to get it right the first time
  • You are highly skilled at communicating with people on the phone, in virtual meetings, in person, and by email
  • You are resourceful and take initiative
  • You methodically follow up until you’ve completed your task
  • You are a relationship-builder who is comfortable interacting with different types of personalities and all levels of authority
  • You see an opportunity for an organization where others see a mess
  • You are eager to learn new tasks and computer systems
  • You play nicely with others and collaborate with the team
  • You are trustworthy and can keep client and employee confidence
  • You genuinely care about clients and take pride in helping them become raving fans

Responsibilities

  • Assist the legal production team with client services to improve workflow efficiency
  • Administer client billing cycle to issue invoices to clients and collect payment
  • Make sure all law firm expenses are paid on time
  • Make sure client expenses are allocated correctly and appear on invoices
  • Keep clients informed about invoices and expenses
  • Oversee collections efforts for the firm
  • Manage paper and electronic files
  • Perform basic administrative tasks – draft documents, copy, scan, file
  • Communicate with potential and existing clients in person, by phone, and by email
  • Open and close client files according to procedure
  • Calendar deadlines
  • Schedule appointments and meetings
  • Serve as a backup for other administrative team members when they need a hand or a day off
  • Maintain professionalism of the firm, and client confidentiality

Qualifications

These items are non-negotiable:

  • You must be available to work Monday through Friday, 8:00 am - 5:00 pm, with at least three days in our office located in Tierrasanta, San Diego.
  • You must have experience creating legal pleadings and with legal writing and drafting
  • You must be able to handle accounts receivable, accounts payable, scheduling, and basic administration in a law office
  • You must be a positive, high-energy team player who is results-oriented – No Drama!
  • You must be comfortable with Office 365 – Word, Excel PowerPoint – as well as Zoom and online cloud-based applications
  • You must be able to type at least 55 wpm
  • You must have exceptional phone etiquette

DIRECTIONS TO APPLY:

  • Since this is partly a work-from-home position and attention to detail is critical, you must follow the directions for applying to demonstrate you can read and follow written instructions. If you do not follow directions, we will assume you do not really want the job and you will not receive a reply.
  • For consideration, please complete the DISC assessment, then submit your resume along with a cover letter that provides us with the following information:
  • Paragraph 1: Tell us what excites you about this position.
  • Paragraph 2: Tell us why we should hire YOU.
  • Paragraph 3: Tell us when you would be available to start and what pay rate you expect

Compensation
$52,000
About So Cal Realty Law

The legal services offered by So Cal Realty Law, APC, include real estate transactions, real estate litigation, landlord services, unlawful detainer (eviction), lease negotiation, mediation, arbitration, and a wide variety of other real estate-related services.


We are growing fast, and we are investing time and energy into building our A-Team. There will be training on the types of legal matters we handle, including litigation, transactions, how to use our billing system, calendaring system, and CRM system. We are looking for someone who is trainable and learns technical applications quickly.


This position offers a respectful team culture, opportunities for professional development and advancement, a competitive salary based on skills and experience, opportunities for performance-based bonuses, plus benefits.

APPLY NOW
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