Legal Administrator
Law Office of Susan A. Katzen
Newport Beach, CA US
Posted ago
Law Office of Susan A. Katzen

WE ARE A CLIENT-FOCUSED LAW FIRM LOOKING FOR AN EXPERIENCED LEGAL ADMINISTRATOR TO TAKE US TO THE NEXT LEVEL AND BEYOND.

We are looking for a Professional Legal Administrator to work directly with our Owner to oversee everything except the practice of law. This includes not only strategic planning, project management, and critical administrative and financial oversight, but is also a key leadership role in shaping and sustaining Firm culture.

This is an executive-level position for a Legal Administrator who will be responsible for a wide range of activities in all phases of administration, personnel, finances, facilities, and business systems. We need someone with significant hands-on experience.

You must have experience managing a team of more than 10 people and a budget of more than $2,500,000.

We have put a lot of energy into building our “A-Team” and we need to take it to the next level. As you know, the Legal Administrator is a key hire; it is crucial that we get this right! Our process might take a little longer than you’re used to… but it’s worth it. If you take the time to read this ad and follow the instructions to apply, we will be excited for the chance to learn more about you.

This is an executive-level position with an executive compensation plan that includes a salary and incentives driven by performance towards KPIs.

Our firm has been very successful, and we have grown rapidly without the guidance of a professional administrator. We are proud of the firm we’ve built; we’ve done a lot of good, and we’ve gotten a lot of stuff right! But there is a lot of room for improvement and expertise. This is the first time we will be bringing in someone from the outside to help us manage and grow our firm. The right person for this position is someone we can develop trust in and who will trust in us. The right person for this position will be able to “manage up” to help us help you get your job done.

Salary is dependent upon experience and includes an incentive program commensurate with performance. We will define specific KPIs for expected law firm growth, profitability, and culture.

Responsibilities

  • This position is responsible for overseeing and improving both our people and our systems.
  • Our Legal Administrator will be responsible for planning and managing the day-to-day operations of the Firm, and for implementing Firm policies and procedures under the general guidance and supervision of the Owner.
  • Our Legal Administrator will create or improve all administrative functions in our Firm. We are building a Firm where systems run the business, and people run the systems. 

Qualifications

  • You must be able to show evidence of your prior success with:
  • Business process refinement and systems management to ensure profitable operation of the Firm
  • Systems management to ensure matters are handled appropriately so that client needs are met, legal and ethical requirements are met, and clients receive excellent service
  • Employee leadership, performance management, supervision (and termination)
  • Understand and use common financial reports to make decisions (budget variance, P and L, cash flow forecast)
  • Management of bookkeeper, accountant, technology systems and other vendors

What you can do is important. Who you are is equally important. The right person for this role must:

  • Not only adapt to change, but drive it
  • Provide solutions, not just uncover problems
  • Have a high energy level
  • Have thick skin and high empathy
  •  Have a sense of humor in equal measure to your sense of compassion
  • Have keen conflict resolution skills (not conflict avoidance skills)
  • Be metrics-driven and KPI-obsessed
  • We need someone with the experience and maturity to keep the Firm’s needs at the forefront and work closely with the Owner and key staff on strategy, policy, problem-solving, and decision-making. The ideal candidate understands that you cannot manage what you do not measure – and can help us figure out how to build systems to ensure we can measure and manage effectively
  • Our ideal candidate is not just comfortable with growth and change but thrives in an environment where people are constantly looking to improve the business and themselves. Our business grew fast, and while we are not a “start-up,” we have a growth-focused environment.
  • Prior legal industry experience is required. Knowledge of and trust and estate law and special needs trust planning will be helpful but is not required

Compensation
$80,000 DOE per year
About Law Office of Susan A. Katzen

We provide exceptional personalized legal services and peace of mind that empowers our clients to plan for and protect the two most important things in their lives: the people they love—especially those loved ones with a disability—and the assets they possess in order to ensure family harmony. We practice exclusively in the areas of estate planning, special needs planning, trust administration, settlement planning, administration of settlement trusts, probate, and conservatorships.


We do good work and take great satisfaction in helping others make plans for the future and protect their loved ones. We want to be profitable as well. We want to have a good life and we want to pursue our hopes and dreams and help you pursue yours. We also care about our work team and we are very dedicated to maintaining a positive and upbeat work environment.

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