Legal Administrative Assistant
Buckley & Associates, PS, Inc
Seattle, WA US
Posted ago
Buckley & Associates, PS, Inc

Our busy legal firm is looking for an efficient, organized legal assistant to help our attorneys and paralegals assist clients and ensure we’re operating efficiently. You’ll assist with the preparation of legal documents, and handle all office correspondence including answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines. If you have experience in a law firm environment, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

  • Accept other administrative tasks as needed to assist the team and ensure the firm runs smoothly
  • Schedule meetings and appointments for the team, such as depositions, make travel arrangements, and coordinate with outside vendors for events
  • Ensure client billing is processed properly using daily time records with assistance from the accounting department
  • Assist with the creation of various litigation documents, including pleadings, motions, subpoenas, affidavits, contracts, and briefs for case preparation, and proofread documents a needed
  • Take care of administrative tasks and office correspondence by answering phone calls and emails, communicating with opposing attorney offices, taking dictation, and informing the team of upcoming deadlines

Responsibilities include:

  • Assisting attorneys and staff with processing clients' injury claims and lawsuits
  • Processing cases throughout the litigation process
  • Drafting legal documents, correspondence, and pleadings
  • Filing pleadings in state and federal courts (including e-filing)
  • Reviewing and processing mail, faxes, and emails
  • Calendaring for assigned attorneys
  • Scheduling depositions, hearings, trials, and meetings
  • Preparing arbitration materials and trial materials
  • Preparation of final accounting documents at the conclusion of case
  • Ability to communicate with medical providers, opposing counsel and insurance companies
  • Take directions well and retain information easily
  • Being able to execute their own work

  • 1-2 years of prior experience in a law firm environment as a secretary or administrative assistant
  • Organizational skills and communication skills are necessary for this position
  • Associate’s degree, or some college is preferred; high school diploma or equivalent is necessary
  • Ability to work effectively in a fast-paced environment and meet deadlines with quick turnaround times
  • Experience with legal software, litigation case management, and docketing programs

  • The personal Injury experience of 3 to 5 years required
  • Competency and experience working on personal injury cases
  • Excellent computer skills (MS Office)
  • Detail-oriented
  • Ability to handle multiple litigation cases with supervision

$55,000 + DOE
About Buckley & Associates, PS, Inc

We are a Personal Injury law firm located in Seattle, WA. Our company has been in business for the last 37 years.

Please check our website for more information.

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