Legal Administrative Assistant
Hargrave Family Law
Dallas, TX US
Posted ago
Hargrave Family Law

Boutique family law firm in the Galleria area of Dallas looking for the perfect match in a superior Legal Administrative Assistant with at least 2 years' prior experience in a family law firm for immediate hire.

Hours: Full-Time, 40 hours/week

Schedule: 8:30 a.m. – 5:30 p.m. (includes an hour lunch break)

Compensation: $15 - $18 per hour, commensurate with experience

Overtime: Eligible

Benefits: Paid holidays (immediate), Vacation/Sick (eligible @ 90 days), Insurance (eligible @ 60 days).

Start date: Immediate

This role in our firm is crucial to caring for clients in both a compassionate and efficient manner. Positive, friendly, and professional interpersonal skills are essential requirements for becoming a member of our firm. Candidates not meeting these requirements will not be considered.

Hiring process: Application, Assessment, Additional Materials Requested, Telephone Interview, Skills Tests, References Checked, In-Person Interview, Offer of Employment. If you think you are the person we're looking for, and you meet ALL of the requirements and have ALL of the skills above, you should apply!


Responsibilities

  • The answer, screen, prioritize and place telephone calls appropriately; Communicate effectively and professionally with clients, vendors, attorneys, paralegals, court personnel
  • Accurately notate messages and forward messages to appropriate Firm personnel; record messages in Firm’s case management software
  • Collect initial required information for potential new client intake and conflicts checks
  • Maintain reception area, conference rooms, and kitchen
  • Greet guests upon arrival
  • Collect, log and disseminate incoming mail
  • Prepare/order refreshments for meetings, mediation, and settlement conferences
  • Order and distribute lunch as needed
  • Assemble informational packets for potential new clients
  • Assemble welcome packets for new clients
  • Open office daily
  • Provide basic clerical support for all Firm members as needed
  • Prepare a wide range of documents, correspondence, pleadings, reports, letters, and forms in both draft and final form in a professional and accurate manner
  • Monitor, prioritize, organize, facilitate and follow direction relative to the daily workflow for attorney, paralegal, self
  • Maintain firm conflict checklist; Perform conflicts checks and follow up with new potential clients;
  • Maintain case management/tracking database; capture potential new client/client information
  • Set up and maintain the integrity of file management systems, including classifying, arranging, retrieving, and storing information in both electronic and hard copy formats; Perform file opening procedures; Assist with the closing of client files in a thorough manner pursuant to the Firm’s closing and document destruction policy
  • File court documents, including e-filing
  • Monitor case dockets, court calendars
  • Manage calendars; Schedule appointments; Track deadlines and time-sensitive tasks
  • Enhance office efficiency through following and improving processes and procedures
  • Maintain firm contact lists
  • Assist with marketing mailings
  • Make meeting arrangements, preparations
  • Maintain cleanliness of office, kitchen, conference rooms
  • Order office and kitchen supplies
  • Process mail appropriately
  • Revise attorney dockets weekly post-docket meetings

Qualifications

  • Professionalism at all times; positive and friendly attitude
  • Reliable, punctual, and consistent attendance
  • Strong interpersonal skills in working with clients, attorneys, court personnel, vendors, etc.
  • Ability to work under the direction of all Firm members and be willing to contribute by performing any task needed to support clients
  • Ability to exercise high levels of discretion, confidentiality, sensitivity, and integrity
  • Knowledge of basic legal terminology, processes, documents, cash flow
  • Attention to detail; Robust writing, grammar, and proofing skills
  • Highly organized; Ability to multi-task proficiently
  • Proficient in e-filing
  • Ability to exercise high levels of discretion, confidentiality, sensitivity, and integrity
  • Follows directions, Firm policies and procedures
  • Experience with Clio a plus
  • Has 2-3 years experience in a law firm environment required; family law experience strongly preferred
  • Proficient in Word, Excel, PowerPoint, Outlook, Adobe Acrobat; must type at least 75 words/minute
  • Able to perform sedentary desk work as well as duties requiring standing/bending/stooping; able to lift 20-25 lbs
  • High school diploma required, college degree a plus

Compensation
$15 - $18 hourly
About Hargrave Family Law

Hargrave Family Law is a boutique family law firm specializing in divorce and other family law matters using collaborative and non-adversarial techniques and creative solutions. In addition to traditional and collaborative divorce, we offer additional family law services including pre and post-marital agreements, occasional child support or custody modifications, and occasional mediations. We are committed to finding the right solution for each of our unique clients, advocating for them to protect what matters most while never losing sight of their core values.

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