Legal Administrative Assistant
Trust Counsel, PLLC
Coral Gables, FL US
Posted ago
Trust Counsel, PLLC

Trust Counsel, PLLC, is a rapidly growing law firm located in Coral Gables, FL. Our firm has three major practice areas - Estate Planning, Probate, and Business Planning. We have a friendly office and a team-based approach to serving our clients. We utilize technology and have established policies and procedures to ensure a smooth workflow and optimal results for our clients.

Our new Legal Administrative Assistant will appreciate our existing structures and be able to bring their skills to refine our systems and procedures. We also need someone who understands how to communicate directly with clients and provide outstanding customer service. We want to be known for helping our clients come out of an extremely emotional process feeling as though they are a better person, in a better position, and that they had a team behind them that really cared and fought for them.

We are looking for someone who is detail-oriented, frighteningly organized, pleasant to work with, and most importantly has a positive attitude. We want to get our work done as efficiently as possible while ensuring we produce a great work product, so our clients have a fantastic experience working with us. 

Responsibilities

Duties include but are not limited to:

  • Order public records including birth, death, and marriage certificates
  • Prepare and maintain a calendar system
  • Process and coordinate all incoming and outgoing mail (certified and other)
  • Prepare client folders with appropriate documents needed prior to attorney or paralegal meetings
  • Maintain the office condition including a stocked inventory supply closet
  • Maintain an organized physical and electronic filing system for important client documents such as wills and corporate black books
  • Assemble executed documents into professionally organized binders with electronic copies for the client to take home
  • Follow proper procedure for opening and closing of physical and electronic files
  • Correspond with clients to obtain pertinent information via phone, email, or in-person
  • Generally assist team members with legal research, drafting documents, client communications, e-filing documents, and ensuring a smooth office workflow

Qualifications

  • Proficiency in Microsoft Office (Outlook, Excel, Word)
  • Willingness to learn database systems (Infusionsoft, Clio, Monday.com, Constant Contact, Canva, Adobe)
  • English/Spanish fluency preferred but not required

IMPORTANT NOTE: You will be asked to type a cover letter as well as a response to the question, "why this role"? Please be sure to convey what you will bring to the table, what YOU are looking for in this job, and why you think this would be a good fit for what you want in your career. Please also type I AM THE ONE at the beginning of the cover letter question box. It is important that we know you can follow directions and pay attention to detail!

Compensation
$12.50 - $15 hourly
About Trust Counsel, PLLC

Our name says it all. We are a boutique firm of qualified attorneys dedicated to helping our clients protect themselves, their families, and their legacy through proper planning. We practice only the areas of family wealth succession: Estate Planning, Asset Protection, Business Succession, and Tax Planning. We know what we are doing. We love what we are doing. We believe in what we are doing.


We are specialized in this area of the law, ethical in our actions, and meticulous in our methods. Doing what is right for our clients is at the heart of what we do. We want the families and entrepreneurs we represent to live a life secure in the knowledge that their loved ones will be taken care of if anything happens to them – no matter what. At Trust Counsel, it’s our privilege to protect you, your family, and your financial future.

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