Lead Executive Assistant
The JEM Property Group
Doctor Phillips, FL US
Posted ago
The JEM Property Group

WHO ARE WE LOOKING FOR?

The JEM Property Group is seeking a FULL-TIME Executive Assistant who takes ownership and accountability of their work. The perfect team member will be able to work independently and collaboratively in a fast-paced and unpredictable environment. This job is responsible for the day to day support of the Owner / Sales Manager. We hope you like variety and are stimulated by diverse work responsibilities. Small business owners wear a lot of hats; as the Executive Assistant to the Owner, you will too!

Over time, you will be expected to gain a level of proficiency, and eventually mastery in each of these areas. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

Responsibilities

Complete the application and you will be prompted to provide a Cover Letter. This is Mandatory! In order for the applicant to move forward and not be disqualified he or she must provide a Cover Letter that explains how their career track record relates to the posted Executive Assistant responsibilities and Qualifications.

The main focus during the first 90 days:

  • Take 80% off of Owners plate to allow the owner to focus on new business
  • Be the first point of contact in handling customer inquiries or complaints. 
  • Managing all aspects of the business transactions process from processing sales in our database to auditing and maintain the related transactions file.
  • Build, implement, and manage all systems for lead generation, database management, information management, and back-office support. 
  • Create and maintain an operations manual that documents all systems and standards.
  • Create new and managing existing advertising material within all popular social media platforms.
  • Drive traffic to websites from all marketing activities
  • Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, maintaining the budget, and generating financial reports. 

Qualifications

  • Cover letter is mandatory!
  • Must have a proven career track record
  • Strong written and verbal communication skills
  • Exceptional organizational and project management abilities
  • Bachelor’s degree a MUST, Master’s Degree preferred
  • Takes ownership and is accountable with the entire team in achieving their goals
  • Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in all of Microsoft Suite, Google Workspace (G-Suite) and Internet skills

About The JEM Property Group

Our goal to our customers is to provide the premier customer service experience for each home seller and buyer we work with. The knowledge we’ve gained through years of working in the local market empowers us to provide our home buyers and sellers with the advice they need to make informed decisions. 

Our internal goal for our group is to grow our organization from $9 million in closed sales in 2019, $30 million in 2021 (2-year goal), to $50 million in 2024 (5-year goal since 2019). We will focus on the key activities that will make our organization grow by focusing on the four key business models – Economic Model, Lead Generation Model, Budget Model, and Organizational Model. 

Our Team Values are Growth, Ownership, Accountability, and Learning Based.

APPLY NOW
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