Lead Document Specialist
State Bank of Ceylon
Fairmont, MN US
Posted ago
State Bank of Ceylon

Job Outline:

  • Job Details Level: Experienced
  • Job Location: Minnesota
  • Position Type: Full Time
  • Education Level: Some college curriculum
  • Job Shift: Day
  • Job Category: Finance, Residential Mortgage Lending

Who You Are and What You’ll Do:

We are looking for an inspired, ethical, and relentless mortgage professional to join our top-producing team. This person has a mix of TRID knowledge, disclosure and closing capabilities, and leadership/management skills. Help us build our back-end mortgage process and be an integral part of the production team.


Oversee the loan disclosure and closing process from loan origination to post-closing. You will coordinate all aspects of the disclosure and closing process and ensure that files remain in compliance at all times. You’ll be responsible for making sure loans are compliant with GSE and government regulations, company policies, and industry standards. You will provide pipeline reports to the VP and ensure all closings stay on schedule. 

State Bank of Ceylon is an equal employment and affirmative action employer and looks for diversity in qualified candidates for employment. Ability to work partially from home and generous benefits are provided including both competitive health care and a retirement plan. Compensation is DOE. Please apply today! 

Member FDIC and Equal Housing Lender.


Essential Functions Responsibilities

You will be responsible for preparing all disclosures and closing documents utilizing BYTE and IDS and ensuring that they are accurate in order to have a fully compliant mortgage loan. This includes carefully reviewing all documents for any errors and confirm that dates, fees, and programs are accurate.

You also act as the intermediary between all parties in closing a real estate transaction, including:

  • Creating and sending preliminary disclosures within TRID timeline requirements
  • Monitoring fee changes and changed circumstances and re-disclosure as needed
  • Coordinating with production team and settlement agents to answer questions, resolve issues, and send Closing Disclosures
  • Communicating with settlement agents to balance transactions and provide closing packages for signing
  • Working with production team and settlement agents to schedule closing appointments
  • Reviewing all closing details to ensure compliance with state and federal regulations. You also make sure that all terms of the loan are met and work with settlement agents on any outstanding closing conditions required to fund the loan
  • In the QC vein, you will be reviewing CD’s, LE’s, Disclosure history and identifying compliance violations and cure tolerances
  • Finally, you will be funding the loan and handling all post-closing collection of documentation in order to complete the process
  • Other related duties, as assigned



  • Minimum of 2 years of residential mortgage disclosure/closing experience
  • Experience with BYTE and IDS strongly preferred
  • Knowledge of FNMA, FHLMC, USDA, FHA, VA, and State Housing lending guidelines and requirements, first/second liens, home construction/improvement, and home equity loans
  • Ability to work as a team player, maintain a positive attitude, listening comprehension skills, laser-focused attention to detail and organization, sense of urgency
  • Ability to prioritize and organize workflow, multitask in a deadline-based environment
  • Leadership and management experience is preferred
  • High school diploma required, college preferred

The Lead Document Specialist must be detail-oriented and organized with excellent communication, phone and customer service skills. They must be calm and stable under pressure. They must have strong computer skills and proficiency with loan industry software, in addition to a working knowledge of word processing and spreadsheet programs. They must have current knowledge of loan documentation procedures and have solid math and calculation skills.

$45,000 - $60,000 yearly
About State Bank of Ceylon

Here at State Bank of Ceylon, our mission is to provide simple and workable financial solutions for our unique and changing communities. We are a community bank that abides by the philosophy that all families and communities should have access to credit in order to pursue the American dream of homeownership. Our core values include solidarity: taking a team approach to accomplish more together, and human dignity: recognizing the uniqueness of every individual. We were founded in 1901 on personal service & customer care and we still live by those principles today. For 119 years we have been solving homeownership challenges in Minnesota and today we provide these services across the upper Mid-West and the Western US. Our ongoing success is driven by our strategy to deliver our clients a level of service unrivaled in the financial services industry. People are our competitive advantage, and accordingly, State Bank of Ceylon is a great place to work.

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